OSU Program Coordinator

LED FastStart•Houma, LA

About The Position

The OSU Program Coordinator provides leadership, operational oversight, and strategic support for complex programs. The role coordinates cross-functional activities, ensures program goals are met, and supports program managers and directors through planning, execution, and performance monitoring. The coordinator serves as a central communication point, drives process improvements, and maintains alignment with organizational objectives. The position coordinates day-to-day program operations and supports strategic planning, communication, performance monitoring, documentation, meetings, and process improvement. It also supports program compliance and provides mentorship or task guidance to junior staff or assigned project resources.

Requirements

5–10 years of program coordination, project management, or related experience in a complex organizational environment.
Associate's degree or a commensurate combination of education and experience.
Strong organizational and multitasking abilities, with demonstrated success managing multiple moving parts.
Excellent communication, facilitation, and stakeholder-management skills.
Ability to analyze data, identify trends, and draw meaningful insights for decision-making.
High proficiency with productivity and collaboration tools, such as Microsoft Office, project management software, and dashboards.
Ability to work independently, exercise sound judgment, and manage competing priorities.
Problem solving, sound decision-making, leadership, influence, and accountability.
Relationship building, process and workflow optimization, attention to detail, and follow-through.

Nice To Haves

Experience supporting mid- to senior-level leadership or working within a matrixed organization.

Responsibilities

Represent the Program Management Office in internal and external meetings on ongoing topics as needed.
Coordinate daily communication with matrix team members and customer representatives to help ensure program milestones are met.
Provide department leads with requested information and analysis.
Develop and maintain process instructions, workflows, and issue guidelines.
Develop budget spreadsheets or reports, forecast resource requirements, and report progress for assigned Work Study or Technical Instructions.
Assist with reviews and submissions of contract document deliverables.
Support planning and coordination of program key events.
Attend daily production meetings during construction.
Coordinate day-to-day program operations and keep tasks, milestones, and deliverables on schedule.
Support strategic planning by developing timelines, resource plans, risk assessments, and performance reports.
Facilitate communication among internal teams, leadership, external stakeholders, and partners.
Monitor program performance metrics and recommend adjustments to improve efficiency and effectiveness.
Prepare and maintain status reports, dashboards, presentations, meeting minutes, and other program documentation.
Lead or support program-related meetings, briefings, and working groups.
Identify process gaps and implement improvements to program workflows and outcomes.
Assist with developing, reviewing, and implementing program policies, procedures, and standards.
Ensure program activities comply with organizational policies, regulatory requirements, and industry best practices.
Provide mentorship or task guidance to junior staff or project resources assigned to the program.