OR Scheduler (Bilingual – Spanish/English)

OCLI Vision • Queens, NY

12d

About The Position

Spectrum Vision Partners / OCLI Vision is seeking a detail-oriented, patient-focused OR Scheduler to coordinate ophthalmic surgical procedures at ambulatory surgery facilities. The role supports patients receiving cataract, glaucoma, corneal, retinal, and laser vision correction surgeries. The scheduler maintains accurate surgery schedules and patient information and works with physicians, clinical teams, clinics, and ambulatory surgery facilities to support a safe, organized, positive patient experience.

This is a full-time, day-shift position with 8-hour shifts scheduled between 6:00 AM and 5:00 PM, based on office and surgical scheduling needs. The role requires administrative experience in a physician practice or hospital environment and familiarity with ophthalmic diagnoses and procedures, EMR documentation, and patient-service practices.

Requirements

• 3–5 years of administrative experience in a physician practice or hospital environment.
• Extensive knowledge of ophthalmic medical diagnoses and procedures.
• Ability to manage multiple priorities in a changing environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with and familiarity with NextGen/EMR.
• Commitment to outstanding patient service.

Nice To Haves

• Previous experience in a similar role within a surgery scheduling environment.
• 1–2 years of experience as an ophthalmic technician.
• Certified Ophthalmic Assistant (COA) certification.
• Spanish-speaking bilingual candidates preferred; the ability to communicate effectively in both English and Spanish is a plus.

Responsibilities

• Schedule surgical procedures at ambulatory surgery facilities and coordinate timing and requirements with the appropriate teams.
• Handle cancellations and rescheduling according to established procedures, considering priorities, emergencies, and patients’ special needs.
• Maintain and track patient demographics, histories and physicals (H&Ps), insurance details, and other required information.
• Prepare surgery schedules for review by the Nurse Practitioner and/or Clinical Nurse Director.
• Follow surgery scheduling department procedures and guidelines.
• Document information accurately in the EMR and confirm the correct surgical site, procedure, and surgeon-specific needs.
• Review medical clearances and patient histories to confirm required approvals before surgery, and report clearance status to nursing or administrative leadership.
• Communicate with clinics and offices about missing information or requirements needed to clear patients for surgery.
• Promote a supportive, collaborative, and team-oriented workplace.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed