OPS Administrative Assistant -43350014
About The Position
The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the Bureau of Fire, Arson & Explosives Investigations. This advertisement is for a OPS PART-TIME Administrative Assistant position which is a NON-SWORN position. This is not a telework position; the candidate will be required to work in the office. The salary for this position will be $17/hour for no more than 29 hours per week; Monday-Friday between the hours of 8 am-5 pm schedule needs to be flexible. Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. The selection process is a three-to-six-month process where the successful applicants MUST PASS the Oral Interview, CJSTC background prior to beginning. If selected for an interview, the interview will be conducted in person. Responses to Qualifying Questions must be verifiable in the Candidate Profile. The incumbent of this position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.
Requirements
- High School Diploma or equivalent.
- Proficient in using Microsoft Office Products (Word, Excel, Outlook, etc.)
- Experience applying communication principles and techniques in academic or professional settings.
- VALID Driver’s License from the Florida Department of Safety and Motor Vehicles by time of employment.
Nice To Haves
- A degree from an accredited college or university.
- Experience working in a law enforcement agency, law firm, fire service industry, or government investigative agency.
- Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency’s mission.
Responsibilities
- Serves as office manager; receives and routes telephone calls; opens and distributes mail.
- Maintains inventory and procurement of office supplies.
- Independently composes and responds to routine correspondence.
- Complies with guidelines and deadlines for submission of paperwork.
- Prepares documents on behalf of staff members upon request.
- Acts as the liaison with Director’s Office, other departments, divisions, and the public, and provides assistance as needed.
- Provides case files to Records Specialist upon request.
- Submits all received public records requests to Public Records Unit for processing.
- Coordinates with command staff to prepare and submit monthly case management data.
- Maintains all law enforcement investigative files for the office and provides security for files.
- Complies with record retention policies and completes records dispositions for approval for destruction or archiving of records.
- Researches files and provides information for law enforcement investigators which may include reviewing complex reports, memoranda, interviews, and other documents of a legal nature.
- Uses confidential electronic databases to access information as requested by sworn law enforcement personnel.
- Tracks and maintains account of location and activity of investigators responding to requests for assistance.
- Create, maintain, and distribute monthly calendar for law enforcement investigators.
- Maintains staff calendar with leave requests and training scheduled.
- Prepares Investigative cost forms for submission to Division headquarters.
- Coordinates with law enforcement investigators and clerk of courts to ensure payment is accurate and reflective of the order prior to submission.
- Serves as travel agent for field offices.
- Creates travel authorizations for new hires, assists staff with travel authorizations and travel reimbursements.
- Completes travel arrangements and reservations.
- Performs related work as required.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
