ADMINISTRATIVE SECRETARY OPS - 60914180

State of Florida • Bartow, FL

7d • Onsite

About The Position

This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding. Applicants interested in working in counties/cities other than Bartow, Polk County will need to apply for positions advertised for those specific areas on the People First System.

Requirements

• Excellent communication skills
• Knowledge of office professionalism and practices
• Computer experience, particularly with Microsoft Office (Word and Excel)
• Ability to use copying and fax machine
• Ability to organize files and other records
• Ability to enter data in records management systems
• Ability to handle telephone calls in a courteous and effective manner

Nice To Haves

• Prior experience working in a legal office preferred
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview

Responsibilities

• Preparing Notices of Filings of legal documents and summonses
• Creating, maintaining, and closing case files
• Transporting legal documents to and from the courthouse daily
• Answering phones
• Filing documents in case files
• Filing documents with the court
• Sorting and distributing paper mail and electronic mail
• Operating copy machine
• Entering data timely and accurately into statewide databases
• Tracking court calendar activities
• Transmitting work electronically to other locations
• Preparing travel reimbursement requests
• Preparing witness requests and coordination
• Monitoring and ordering office supplies
• Travel submissions for the Office

Benefits

• Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed