Operations Support Specialist
About The Position
The Operations Support Specialist supports daily operations, promotes efficiency, and maintains accurate records. The role requires strong organization, attention to detail, and the ability to manage multiple tasks and projects. It includes rotating weekend coverage and is not strictly a Monday-Friday position. The position provides administrative support to operations and human resources, assists managers and executives, and responds to client and internal requests. The role is based generally in an office environment, with visits to different office locations as needed.
Requirements
- High school diploma.
- One to three years of MoversSuite and Paycom experience is desired.
- Proficiency in Word, Outlook, and PowerPoint.
- Advanced Excel abilities.
- Comfort using a computer for tasks beyond general use.
- Understanding of payments, accounting, and budgeting.
- Strong organizational, detail-oriented, mathematical, and analytical skills.
- Ability to walk, speak, stand, and sit; correctable hearing and sight to normal limits; and occasional lifting of office supplies and related materials up to 20 pounds.
Nice To Haves
- Oracle NetSuite and UKG experience are an absolute plus.
Responsibilities
- Monitor and respond promptly to email communications among Operations, Sales, Warehouse, and clients.
- Oversee equipment check-in and check-out, record discrepancies, and escalate issues to management.
- Create and maintain job folders, ensuring correct documentation is included; retrieve and organize the previous day's folders for data entry into the payroll system and MoversSuite.
- Keep the Operations calendar current by entering staff names and truck numbers.
- Provide administrative assistance to operations and human resources, including handling correspondence, reviewing badging requirements, and preparing documents.
- Assist management staff and executives with research, reports, meeting coordination, and special projects.
- Expedite rush requests by modifying sales orders, coordinating with relevant departments, and helping ensure timely delivery of products or services.
- Maintain product damage reports, badging reports and follow-ups, gas card usage records, and per diem tracking.
Benefits
- Medical insurance
- Dental insurance
- Vision plan
- 401(k) with company match
- Company-paid long-term disability insurance
- Company-paid life insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
