Operations Specialist - Superior Court (0726)

Coconino County•Flagstaff, AZ

1d•Onsite

About The Position

Under general supervision, performs comprehensive and specialized administrative, clerical, and operational tasks in support of court operations. This includes judicial support, public assistance, Americans with Disabilities Act (ADA) coordination, reports, and event participation. The role also involves developing, updating, and documenting standard operating procedures and workflow processes for the Superior Court.

Requirements

Three years progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Considerable knowledge of court procedures, legal terminology, and legal documents
Considerable knowledge of applicable statutes, rules, codes, and administrative orders
Considerable knowledge of business English, spelling, and grammar
Considerable knowledge of standard office practices
Considerable knowledge of principles of recordkeeping and document management practices
Skill in recognizing and maintaining the need for confidentiality in work assignments
Skill in use of computers and software including AJACS, JOLTS, CMS, and Microsoft Office
Skill in assessing, analyzing, identifying and recommending solutions to problems
Skill in establishing and maintaining effective working relations
Skill in reviewing and processing legal documents with accuracy and attention to detail
Skill in researching and interpreting legal and procedural information
Ability to effectively manage conflicting priorities and stressful situations
Ability to work independently and make sound decisions in accordance with established guidelines
Ability to adapt to and integrate new computer programs into daily duties
Ability to prepare and maintain complex reports and records
Ability to work safely and support the culture of workplace safety
Ability to establish and effective working relationships with judges, attorneys, other agencies, the public, and the media
Ability to follow verbal and written instructions
Ability to communicate effectively in a professional, confidential, and courteous manner, verbally and in writing
Ability to analyze complex problems and suggest appropriate solutions
Ability to exercise independent judgment and initiative to effectively carry out difficult assignments
Ability to work safely and support the culture of workplace safety
Ability to communicate effectively verbally and in writing

Responsibilities

Preparation of Court orders
Assists defendants with ADA coordination in the court room
Develops, updates, and documents standard operating procedures and workflow processes for Superior Court.
Prepare orders for set asides, restoration to rights, expungements and criminal history
Manages and responds to records requests
Provides back-up coverage as a bailiff
Conducts legal and procedural reviews and develops workflows
Coordinates and assists with the Judicial Performance Review (JPR)
Support Senior Commissioners/Judges Pro Temp
Provides back-up coverage for Judicial Assistants
Makes travel arrangements, processes travel claims, and reconciliation statements
Conducts weekly mail operations
Responsible for supply management duties
Reviews applicable statutes, rules, codes and court orders on an ongoing basis and provides timely updates and guidance to judges and court staff.
Receives, reviews and responds to records requests
May assist with Transcript Coordination