Court Operations Specialist
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
- Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
- Experience using a variety of software programs to access and input information and to complete various tasks, including coordinating schedules and maintaining calendars.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience explaining processes, procedures, or policies.
- Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
Nice To Haves
- Experience communicating in Spanish is preferred but not required.
Responsibilities
- Providing courtroom support to a judge by preparing the courtroom and daily dockets.
- Operating and monitoring the digital recording equipment.
- Completing log notes, and filling out forms, orders, and judgments.
- Swearing in witnesses and jurors.
- Processing exhibits.
- Verifying that pleadings submitted to the court are accurate and complete.
- Researching the status of cases.
- Entering orders into the record.
- Scheduling and facilitating remote hearings.
- Acting as bailiff and watching for security concerns.
- Performing data entry in chambers.
- Maintaining multiple calendars.
- Arranging for the return or disposal of exhibits.
- Drafting letters.
- Preparing orders.
- Proofreading and distributing correspondence.
- Tracking cases and documents.
- Managing the assigned caseload.
- Receiving and delivering files, mail, documents, and supplies.
- Acting as the main point of contact for the office, answering customers’ questions about pending motions, outstanding rulings, and scheduled hearings.
- Preventing ex parte contact with the judge.
- Providing support in person, over the phone, and through email.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
- OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potentially eligible for a 5% annual increase.
- Eligible for overtime compensation for hours worked in excess of 40 per workweek.
- Public Service Loan Forgiveness program eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
