SUPERIOR COURT COORDINATOR

Thurston County•Tumwater, WA

1d•$4,902 - $6,521•Hybrid

About The Position

The Involuntary Treatment Act (ITA) Case Coordinator (Superior Court Coordinator) position plays a critical role in the unique ITA program. This role is responsible for providing support to the ITA Judge and ITA Commissioners in administering and managing the calendar caseload. The ITA Case Coordinator coordinates hearing calendar schedules based on workload priority, case expirations, and judicial availability. The case coordinator maintains case statistics and performs analyses under supervision. This position is responsible for developing and coordinating the Court’s Involuntary Treatment Act (ITA) Program. Responsibilities include performing moderately complex analytical research work and program development. Duties include assisting in developing agendas, coordinating and attending ITA meetings, and keeping minutes. Arranges for pro tem coverage, monitors cases for conflicts, and arranges necessary coverage. Schedules jury trials. The case coordinator develops the program plan by coordinating input and feedback as supplied by the applicable judicial and community resources. Tracks legislation and changes in statute and case law. Attends ITA Court hearings.

Requirements

Bachelor’s degree in social work, business or public administration, or a closely related field. Additional experience may be substituted for education on a year for year basis.
Six years of progressively responsible clerical/secretarial experience, four years of which must have been in a legal or court environment.
Two years of experience managing a major project, demonstrating the ability to work independently and make responsible decisions.
A background in legal terminology, trial calendar terminology and judicial procedures.
Demonstrated experience in modern office methods and procedures.
Proficient in contract management practices.
Ability to communicate effectively both orally and in writing with superiors, subordinates, other organizations, attorneys and the general public and to work effectively as a team member or leader with independent committees, commissions, firms and agencies.
Ability to establish and maintain effective working relationships with officials, employers and the general public.
Must be able to successfully utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking.

Nice To Haves

Working knowledge with multiple court-related databases is preferred.
Knowledge of: Organization and operation of the Washington State Court System; procedures and practices within courts of general jurisdiction; techniques of effective program management; analysis of problem solving techniques; communication skills and methods; legal terminology and phraseology; legal references and their use; office practices and procedures; techniques of correspondence and report writing; community resources; word processing techniques; and correct spelling, punctuation, and grammar.
Ability to: Work independently with minimal instruction; maintain confidentiality; understand and follow written and oral instructions; speak and write effectively; prepare reports and correspondence independently; plan and coordinate numerous program activities and special projects; learn, apply, and interpret policies and procedures; use good judgment in evaluating situations and making decisions; work well with others; maintain effective public relations; and obtain cooperation of other individuals.

Responsibilities

Coordinate and complete a variety of complex confidential administrative and technical tasks with minimal supervision.
Implement and manage complex case tracking programs.
Prepare grant applications.
Develop policies and procedures.
Oversee and manage budget development and fiscal compliance.
Oversee all applicable contracts.
Work within the community to build resources and educate individuals regarding the court and the specific program.
Develop, track, and maintain research statistical information.
Develop case screening criteria and case management objectives.
Develop and implement case planning conferences.
Conduct studies and evaluate procedures and activities within the scope of assigned functional areas.
Prepare database system reports involving access to multiple applications as necessary.
Evaluate court procedures, case management policies, and rules.
Serve as the primary liaison for counsel and parties regarding various legal matters associated with the ITA program.
Independently review, analyze, prioritize, and respond to requests for court assistance.
Review incoming case material for potential conflict of interest, ex parte communications, and other confidential matters.
Prepare correspondence and schedule court hearings as appropriate.
Draft court documents as required.
Monitor compliance with case processing standards.
Assign cases after consultation with judicial officers.
Provide support to specialty court judicial officers.
Prepare and manage case processing documents.
Conduct database queries as requested by judicial officers for miscellaneous research.
Prepare reports to the Thurston County legislators regarding ITA Impact on Thurston County.
Participate in special projects and facilitate cross-departmental and interagency collaboration.
Monitor current trends and practices applicable to the area of assignment through continuing education (seminars, meetings, and classes) and reading applicable laws and journals.
Perform ongoing public relations work.
Prepare and present educational seminars.
Develop program literature such as programs, pamphlets, manuals, forms, handbooks, and procedures.
Provide support and backup for other court staff.