Superior Court Coordinator

County of Thurston•Tumwater, WA

1d•Hybrid

About The Position

Thurston County Superior Court is hiring one full-time, benefited, Involuntary Treatment Act (ITA) Case Coordinator (Superior Court Coordinator) position. The ITA Case Coordinator plays a critical role in this unique program and is responsible for providing support to the ITA Judge and the ITA Commissioners in administering and managing the calendar case load. The ITA Case Coordinator coordinates hearing calendar schedules based on workload priority, case expirations, and judicial availability. The case coordinator maintains case statistics and performs analyses under supervision. This position is responsible for developing and coordinating the Court’s Involuntary Treatment Act (ITA) Program. Responsibilities include performing moderately complex analytical research work and program development. Duties to include assisting in developing agendas, coordinating and attending ITA meetings, and keeping minutes. Arranges for pro tem coverage, monitors cases for conflicts, and arranges necessary coverage. Schedules jury trials. The case coordinator develops the program plan by coordinating input and feedback as supplied by the applicable judicial and community resources. Tracks legislation and changes in statute and case law. Attends ITA Court hearings. Essential functions may include, but are not limited to, the following: The program coordinator must be able to coordinate and complete a variety of complex confidential administrative and technical tasks with minimal supervision. Implements and manages complex case tracking programs, prepares grant applications, develops policies and procedures, oversees and manages budget development and fiscal compliance, and oversees all applicable contracts. Works within the community to build resources and educate individuals regarding the court and the specific program. Develops, tracks, and maintains research statistical information. Develops case screening criteria and case management objectives; develops and implements case planning conferences. Conducts studies and evaluates procedures and activities within the scope of assigned functional areas. Prepares database system reports involving access to multiple applications as necessary. Evaluates court procedures, case management policies, and rules. Serves as the primary liaison for counsel and parties regarding various legal matters associated with the ITA program. Independently reviews, analyzes, prioritizes, and responds to requests for court assistance. Reviews incoming case material for potential conflict of interest, ex parte communications, and other confidential matters. Prepares correspondence and schedules court hearings as appropriate. Drafts court documents as required. Monitors compliance with case processing standards. Assigns cases after consultation with judicial officers. Provides support to specialty court judicial officers. Prepares and manages case processing documents. Conducts database queries as requested by judicial officers for miscellaneous research and prepares reports to the Thurston County legislators regarding ITA Impact on Thurston County. Participates in special projects and facilitates cross-departmental and interagency collaboration. Monitors current trends and practices applicable to the area of assignment through continuing education (seminars, meetings, and classes) and reading applicable laws and journals. Performs ongoing public relations work; prepares and presents educational seminars. Develops program literature such as programs, pamphlets, manuals, forms, handbooks, and procedures. Provides support and backup for other court staff.

Requirements

Bachelor’s degree in social work, business or public administration, or a closely related field. Additional experience may be substituted for education on a year for year basis
Six years of progressively responsible clerical/secretarial experience, four years of which must have been in a legal or court environment.
Two years of experience managing a major project, demonstrating the ability to work independently and make responsible decisions; and a background in legal terminology, trial calendar terminology and judicial procedures.
Demonstrated experience in modern office methods and procedures.
Proficiency in contract management practices.
Ability to communicate effectively both orally and in writing with superiors, subordinates, other organizations, attorneys and the general public and to work effectively as a team member or leader with independent committees, commissions, firms and agencies.
Ability to establish and maintain effective working relationships with officials, employers and the general public.
Ability to successfully utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking.

Nice To Haves

Working knowledge with multiple court-related databases is preferred.

Responsibilities

Providing support to the ITA Judge and the ITA Commissioners in administering and managing the calendar case load.
Coordinating hearing calendar schedules based on workload priority, case expirations, and judicial availability.
Maintaining case statistics and performing analyses under supervision.
Developing and coordinating the Court’s Involuntary Treatment Act (ITA) Program.
Performing moderately complex analytical research work and program development.
Assisting in developing agendas, coordinating and attending ITA meetings, and keeping minutes.
Arranging for pro tem coverage, monitoring cases for conflicts, and arranging necessary coverage.
Scheduling jury trials.
Developing the program plan by coordinating input and feedback as supplied by the applicable judicial and community resources.
Tracking legislation and changes in statute and case law.
Attending ITA Court hearings.
Coordinating and completing a variety of complex confidential administrative and technical tasks with minimal supervision.
Implementing and managing complex case tracking programs.
Preparing grant applications.
Developing policies and procedures.
Overseeing and managing budget development and fiscal compliance.
Overseeing all applicable contracts.
Working within the community to build resources and educate individuals regarding the court and the specific program.
Developing, tracking, and maintaining research statistical information.
Developing case screening criteria and case management objectives.
Developing and implementing case planning conferences.
Conducting studies and evaluating procedures and activities within the scope of assigned functional areas.
Preparing database system reports involving access to multiple applications as necessary.
Evaluating court procedures, case management policies, and rules.
Serving as the primary liaison for counsel and parties regarding various legal matters associated with the ITA program.
Independently reviewing, analyzing, prioritizing, and responding to requests for court assistance.
Reviewing incoming case material for potential conflict of interest, ex parte communications, and other confidential matters.
Preparing correspondence and scheduling court hearings as appropriate.
Drafting court documents as required.
Monitoring compliance with case processing standards.
Assigning cases after consultation with judicial officers.
Providing support to specialty court judicial officers.
Preparing and managing case processing documents.
Conducting database queries as requested by judicial officers for miscellaneous research.
Preparing reports to the Thurston County legislators regarding ITA Impact on Thurston County.
Participating in special projects and facilitating cross-departmental and interagency collaboration.
Monitoring current trends and practices applicable to the area of assignment through continuing education (seminars, meetings, and classes) and reading applicable laws and journals.
Performing ongoing public relations work.
Preparing and presenting educational seminars.
Developing program literature such as programs, pamphlets, manuals, forms, handbooks, and procedures.
Providing support and backup for other court staff.