OPERATIONS & MGMT CONSULTANT MGR - SES - 64001592

State of Florida • Tallahassee, FL

12d • $60,000 - $70,000 • Onsite

About The Position

This is a professional, supervisory position providing responsible, independent work managing and coordinating the administrative team, procurement, purchasing, and budget planning and execution. This position is in the Office of Information Technology, Bureau of Clinic Management and Informatics and reports directly to the Chief of Medical and Health Services. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. Responsible for technology procurements. Ensure purchase orders, subscriptions, renewals, cost estimates, and scopes of work are complete, accurate and in compliance with all policies, rules, and regulations prior to signing, routing, or process of payment approval. Conducts invoice review and reconciliations. Tracks expenditures, including posting and balancing financial charges. Processes p-card charges in WORKS. Manages and monitors operating budget; develop estimates, forecasts, spend plans, and funding recommendations; monitor appropriations, allotments, encumbrances, and expenditures. Responsible for maintaining the security of information and protect confidentiality consistent with state and federal laws and rules and departmental policies, protocols and procedures. Other duties as assigned.

Requirements

• Proficient computer skills to include Word, Excel, PowerPoint and Outlook.
• Knowledge of monitoring processes and/or working with ticketing software.
• Knowledge of laws, legal codes, court procedures and government rules & regulations.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Understanding written sentences and paragraphs in work related documents.
• Communicating effectively with others verbally and in writing.
• Talking to others to effectively convey information.
• Ability to establish and maintain effective working relationships with others.
• Listening to what other people are saying and asking questions as appropriate.
• Knowledge of the methods of data collection and analysis.
• Organize data into logical format for presentation in reports, documents and other written materials.
• Knowing how to find information and identifying essential information.
• Finding ways to structure or classify multiple pieces of information.
• Ability to plan, organize and prioritize work assignments.
• Ability to maintain a high degree of accuracy and close attention to detail.
• Developing approaches for implementing an idea.
• Basic management principles and practices.
• Conflict resolution to include handling complaints, arbitrating disputes and resolving grievances.
• Motivating, developing, and directing people as they work, identifying the best people for the job.
• Time management skills.
• Ability to prepare and conduct training.
• Ability to maintain strict confidentiality.
• Knowledge of principles and processes involved in business and organizational planning, coordination and execution.
• Knowledge of administrative and clerical procedures and systems.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, utilize problem-solving techniques, document work, and other activities relating to the improvement of operational and management practices.
• Ability to review data for accuracy and completeness.
• Five (5) years of professional State of Florida purchasing experience.
• Experience managing multiple projects simultaneously, prioritizing tasks, and meeting deadlines, with strong organizational and time management skills.

Responsibilities

• Managing and coordinating the administrative team, procurement, purchasing, and budget planning and execution.
• Communicating with, motivating, training, and evaluating employees.
• Planning and directing employees' work.
• Developing performance expectations, meeting with staff regularly to discuss performance, completing performance reviews, maintaining vacation and work schedules, ensuring proper coverage, and completing timesheets.
• Ensuring purchase orders, subscriptions, renewals, cost estimates, and scopes of work are complete, accurate and in compliance with all policies, rules, and regulations prior to signing, routing, or process of payment approval.
• Conducting invoice review and reconciliations.
• Tracking expenditures, including posting and balancing financial charges.
• Processing p-card charges in WORKS.
• Managing and monitoring operating budget; developing estimates, forecasts, spend plans, and funding recommendations; monitoring appropriations, allotments, encumbrances, and expenditures.
• Maintaining the security of information and protecting confidentiality consistent with state and federal laws and rules and departmental policies, protocols and procedures.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed