Operations/Maintenance Coordinator

State of careers Rhode Island

19h • $82,575 - $93,496

About The Position

The Operations/Maintenance Coordinator assists with capital projects, construction, and maintenance operations for Department of Public Safety facilities, including physical improvements, modifications, maintenance, and repairs. The position also supports purchasing compliance and fiscal responsibilities. The coordinator works under the direction of the Assistant Administrator / Facilities & Operations supervisor, the Central Management Office, and Sworn Officers; work is reviewed for compliance with policies and standards. The position supervises and inspects facility vendors.

The role oversees the operation, care, and maintenance of Department of Public Safety facilities and supports capital planning and project delivery in coordination with DCAMM and Department leadership. It helps ensure facilities meet health, safety, security, accessibility, energy-efficiency, and comfort standards. The position may require carrying a work-issued cellular phone and being on call for emergency response.

Appointment requires successful completion of a comprehensive Rhode Island State Police background investigation. Following appointment, the employee must successfully complete a 130-day probationary period.

Requirements

• Thorough understanding of methods for establishing and directing building repairs and maintenance of public facilities.
• Ability to develop detailed project work-order specifications, budgets, and facility expenditure forecasts.
• Knowledge of effective maintenance and repair of equipment, machinery, and systems, including HVAC systems, pump stations, and secure facilities.
• Ability to read and interpret blueprints, building plans, specifications, and operations manuals.
• Knowledge and implementation of effective housekeeping operations.
• Ability to multitask and manage multiple facilities simultaneously.
• Working knowledge of purchasing and budgeting principles and practices.
• Reasonable speed and accuracy in complex tabulations and arithmetic computations.
• Knowledge of Office 365, Excel, and computer-based building automation systems.
• Valid driver’s license for use of state-owned vehicles.
• High school graduation or equivalent education; experience may be gained through supervisory employment, such as at foreman level, maintaining buildings and structures and mechanically maintaining equipment and machinery, or through a substantially equivalent combination of education and experience.
• Successful completion of a comprehensive Rhode Island State Police background investigation before appointment.
• Successful completion of a 130-day probationary period following appointment.

Nice To Haves

• Bachelor’s degree in construction management or a similar program.

Responsibilities

• Review financial data and assist in preparing the Maintenance Unit budget; monitor budget and schedule performance.
• Review invoices to verify that work is completed and complies with purchase orders.
• Prepare construction and renovation budgets in conjunction with DCAMM and the Central Management Office.
• Research and report on methods to improve operational efficiency and reduce operating costs.
• Assist with purchasing and procurement, including coordinating and preparing RFIs, RFQs, RFPs, pre-bids, and mini-bids.
• Coordinate feasibility and environmental impact studies with Department leadership for proposed capital-budget submissions.
• Engage with Architectural Design & Engineering Services firms.
• Oversee, coordinate, and ensure compliance with lease agreements.
• Maintain requisition, payment, purchase-order, and invoice files.
• Oversee the operation, care, and maintenance of Department of Public Safety facilities.
• Help ensure facilities meet standards for health, safety, security, accessibility, energy efficiency, and occupant comfort.
• Assist with construction and maintenance operations, including improvements, new buildings, modifications, maintenance, and repairs.
• Coordinate with DCAMM on capital-project planning, design, and construction.
• Assist with planning and implementing regular building maintenance and repair, including HVAC, generators, electrical systems, plumbing, and pumping.
• Supervise and inspect employee and contract work for conformance to quality, materials, and methods standards.
• Interpret blueprints, building plans, and specifications for subordinates and superiors.
• Assist Utility Maintenance Specialists as needed.
• Assist with implementing groundskeeping and landscaping programs, including snow removal.
• Coordinate with the MIS Unit on security and surveillance systems at Headquarters and certain buildings.
• Arrange and prepare facilities for ceremonial, press, and other events.
• Perform other facilities-management work as required.
• Carry a work-issued cellular phone when required and be on call for emergency response.

Benefits

• State of Rhode Island employee benefits are referenced, with details available from the Office of Employee Benefits website.
• Participation in direct deposit is required for employees hired after September 30, 2014.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED