Part 135 Operations Coordinator/Flight Follower - Dallas

Waltzing Matilda Aviation, LLC•Dallas, TX

11d•$60,000 - $70,000•Hybrid

About The Position

Waltzing Matilda Aviation is hiring an Operations Coordinator for its Dallas CRJ200 fleet. The company is a Part 135 on-demand charter operator based at Hanscom Field in Bedford, Massachusetts, and is adding a second base at Dallas Love Field. This role plans and coordinates trips from quote through completion, ensures crew assignments comply with regulations, coordinates operational logistics, and supports a smooth experience for clients, aircraft owners, and crews. The position reports to the Part 119 Director of Operations and the Director of Flight Operations Support - Dallas, and works closely with the Chief Pilot, Maintenance, and Sales teams. The ideal candidate is familiar with 14 CFR Part 91 and Part 135 regulations, particularly operational control. The role is full-time and hybrid. It includes rotating after-hours and weekend on-call coverage in a 24/7/365 operation. Compensation is $60,000–$70,000 annually, depending on experience. Benefits include health, dental, and vision coverage; flexible PTO; a 401(k) with employer match; and short-term disability, long-term disability, and life insurance. Final candidates must complete a background check and DOT pre-employment drug testing if the role is designated safety-sensitive.

Requirements

At least 2 years of experience in Part 135/91 charter or corporate flight operations, such as scheduling, dispatch, or operations coordination.
Working knowledge of Part 135 duty/rest rules and general charter operations.
Experience with flight scheduling software such as JetInsight, FOS, Leon, Avianis, Levelflight, or similar.
Calm, clear communication under pressure and the ability to keep others informed when plans change.
Strong attention to detail and follow-through.
Customer-service instincts for high-expectation clients.
Ability to participate in a shared on-call rotation in a 24/7/365 operation.

Nice To Haves

FAA Aircraft Dispatcher certificate.
International trip-planning experience.
Familiarity with TSA security programs, DOT drug and alcohol programs, or BambooHR.
Cabin attendant, line service, or FBO background.

Responsibilities

Build and manage trips in JetInsight flight planning software, including aircraft and crew assignments, trip sheets, and itinerary changes.
Schedule crews within Part 135 flight, duty, and rest limits, and track crew currency and availability.
Coordinate FBOs, fuel, catering, ground transportation, hotels, and crew logistics.
Support flight-following and dispatch functions under the company's operational control procedures, including monitoring weather, NOTAMs, slots, PPRs, and airport restrictions.
Arrange international trip support, permits, customs, and handling with vendors.
Serve as a point of contact for charter clients and aircraft owners before and during trips.
Coordinate aircraft availability and scheduled downtime with Maintenance.
Maintain accurate trip records and support post-trip billing and reconciliation.
Assist with assigned compliance programs, including security program recordkeeping, drug and alcohol program records, and crew onboarding paperwork.
Share after-hours and weekend on-call coverage on a rotating basis.