Operations Coordinator

University of Colorado•Aurora, CO

1d•$54,961 - $91,562•Onsite

About The Position

Join the Department of Surgery (DOS) as a full-time Operations Coordinator and play a central role in supporting the mission, growth, and strategic priorities of a dynamic academic healthcare environment. This is an exciting opportunity for a highly organized and collaborative professional who enjoys working across operations, finance, communications, and project coordination. Partnering closely with departmental leadership in the Office of the Chair, the Operations Coordinator will help drive key initiatives, improve operational effectiveness, support high-impact projects and events, and contribute to the success of one of the institution’s leading departments. The ideal candidate is proactive, detail-oriented, and energized by fast-paced work that makes a meaningful organizational impact.

Requirements

Bachelor's degree from an accredited institution
1 year of professional experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment (for Intermediate Professional level)
Two years of professional-level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment (for Senior Professional level)
3-5 years of professional-level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment (for Principal Professional level)
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Applicants must be legally authorized to work in the United States without requiring sponsorship.
Exceptional attention to detail and time management skills.
Proven experience applying critical thinking to tasks and calendar prioritization.
Ability to manage conflicting and changing priorities.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrated commitment and ability to advance diversity and inclusion.
Outstanding customer service skills.
Highly organized, proactive, self-starter, able to work independently, prioritize tasks, and meet deadlines.

Nice To Haves

Experience scheduling meetings using Microsoft Outlook.
Experience using project management software (e.g., Smartsheet).
Experience managing financial transactions of an organization including preparing budgets, invoicing, reconciling, and reporting.
Experience in an academic healthcare system.
Familiarity with CU Systems (e.g., Marketplace, Concur, etc.).
Knowledge of CU Medicine, UCH and/or University of Colorado policies, rules and regulations, and administrative structure.

Responsibilities

Coordinate and support day-to-day departmental operations, strategic initiatives, and administrative activities within the Office of the Chair
Assist with financial and procurement processes including expense tracking, invoice coordination, purchasing, reimbursements, and budget monitoring
Prepare reports, dashboards, presentations, and operational summaries to support leadership decision-making and departmental priorities
Coordinate meetings, retreats, conferences, travel, and special events, including scheduling, logistics, vendor management, and communications
Monitor project timelines, operational workflows, expenditures, and key performance indicators (KPIs) to ensure successful execution of departmental initiatives
Maintain operational documentation, tracking systems, and reporting tools to support efficiency, organization, and business continuity
Collaborate with faculty, staff, university partners, and external stakeholders to support operational goals, process improvements, and organizational effectiveness
Support coordination and execution of departmental operational and strategic projects, including tracking deliverables, timelines, and outcomes
Assist with project reporting, data collection, and implementation activities that support departmental planning and continuous improvement initiatives
Support departmental communications, marketing, and engagement efforts through development and coordination of presentations, newsletters, reports, websites, and promotional materials
Partner with departmental leadership and communications staff to support branding, messaging, stakeholder engagement, and visibility initiatives across programs and events