Operations Coordinator I_ 5254

BronxWorks•Bronx, NY

About The Position

BronxWorks is seeking an Operations Coordinator I to support facility operations at its Older Adult Centers. The role helps ensure buildings and systems are maintained in good condition, comply with safety and regulatory standards, and provide a safe environment for staff and program participants. The coordinator oversees maintenance staff and vendors, tracks work orders and operating data, responds to building-system crises, and maintains required licenses and certificates. The position also involves facility inspections, supply and equipment oversight, and communication across shifts. BronxWorks serves individuals and families across more than 60 locations and provides services in areas including workforce development, children, youth, families, seniors, and homeless prevention. Its Older Adult Centers offer spaces and support for older adults to connect and thrive.

Requirements

High school diploma required.
One year of supervisory experience.
Experience initiating and developing building-cleaning standards to meet high expectations.
Basic plumbing skills, including snaking clogged waste pipes and repairing faucets.
Ability to understand, operate, and oversee proper maintenance of fire panels in building facilities.
Ability to safely change GFIs and other electrical outlets and switches.
Ability to identify mold conditions and know the steps for proper remediation.
Certifications in operation of fire department standards, including Standpipe with City Mains, Fire Drill Conductor, Maintenance of Inside Alarm System, and Supervision of Low PSI Oil Burner.
Proficiency in OSHA and Department of Health standards for kitchen operations, youth programs, and congregate social service programs.
Security and fire safety licenses: F02, S12 (City-wide Sprinkler System), P99 (Low PSI Oil Burner), S13 (Standpipe), and S14 (Standpipe); F85 is required only at Willow (Fire Safety Director/Active Shooter and Medical Emergency Prep).
OSHA General Industry Safety & Health qualification.
Strong computer skills, including proficiency with MS Excel or another spreadsheet program.
Strong writing and communication skills.
Ability to use a computer for prolonged periods.
Ability to occasionally lift and/or move up to 20 pounds.
Ability to stand, walk, or sit for long periods.
Ability to climb five flights of stairs.
Ability to bend and retrieve objects and/or documents.
Ability to travel in New York City boroughs and adjacent counties via public transportation.
Ability to travel at least one mile within a reasonable amount of time in all types of weather, including inclement weather.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Ensure the building superintendent and staff maintain all building systems in good condition.
Ensure maintenance staff receive appropriate training to meet facility safety standards.
Supervise vendors and ensure expenses are documented and payments are made promptly.
Maintain the work order management system for consistency across BronxWorks sites.
Address violations promptly to keep buildings up to code.
Ensure maintenance staff have appropriate personal protective equipment and use it properly.
Provide 24-hour crisis intervention regarding building systems.
Conduct monthly inspections of the entire facility, including major building systems.
Oversee maintenance of equipment and furnishings and control supply distribution.
Plan, develop, implement, and assess facility operations policies and procedures.
Manage collection, presentation, and reporting of operations data, including incident reports, registration information, and school departure reports.
Ensure regulatory compliance and keep required licenses and certificates current and valid.
Ensure communication across shifts.
Perform additional duties as assigned by the manager.