Operations Coordinator, Events

PSBLTY • Phoenix, AZ

2d

About The Position

The Operations Coordinator, Events supports the planning and delivery of PSBLTY events across Curated, Client, Circuit, and Cameo formats. Reporting to the Events Experience Manager, the role coordinates speaker and event logistics for virtual and in-person experiences, including PSBLTY virtual content, external speaker appearances, and in-house physical events. The coordinator prepares speaker briefs, aligns speakers and other stakeholders, and manages technical requirements, platforms, schedules, vendors, and venues as needed.

The role also supports the attendee and marketing experience through participant communications, registration tracking, creation and distribution of promotional and event materials, post-event feedback, and content archiving. The coordinator assists the Events Experience Manager with budgets, timelines, and event operations; maintains schedules, task boards, and databases; and provides cross-functional operational support to Product, Growth, and Experience teams.

The PSBLTY Co. describes its work culture as focused on growth, belonging, innovation, open communication, flexibility where possible, recognition, and employee development. The company emphasizes opportunities for continuous learning and professional development, clear goals and feedback, and a supportive environment for long-term career growth.

Requirements

• Exceptional attention to detail and a strong track record of accurately tracking information, managing details, and organizing and producing events.
• Excellent written communication skills, including experience drafting clear, warm, and professional emails to event participants, clients, or stakeholders.
• Technical fluency or the ability to quickly adapt to community and operational platforms such as Circle, Airtable, ClickUp, or similar tools.
• Hands-on experience supporting events, proactively managing tasks for leaders and team members, and collaborating across cross-functional initiatives.
• At least 3 years of experience in the field, with a strong track record of delivering results and driving growth.
• Excellent written and verbal communication skills.
• Ability to take initiative, work collaboratively, adapt to ambiguity and change, and use systems and processes to support scalability.
• Commitment to the company's culture of belonging, performance, leadership, and diversity and inclusion.

Responsibilities

• Coordinate logistics across Curated, Client, Circuit, and Cameo events, including virtual content, external speaker appearances, and in-house physical events.
• Prepare speaker briefs and align speakers, hosts, external organizers, and internal teams on expectations and required materials.
• Oversee technical requirements, digital platform setups, schedules, and vendor or venue arrangements as needed.
• Support event formats including Keynotes, Workshops, Forums, Panels, and Booths.
• Manage timely, warm, and professional attendee email communications and registration tracking.
• Collaborate with marketing and design teams to create and distribute content, promotional materials, event signage, and digital engagement assets.
• Manage post-event engagement, feedback gathering, and content archiving.
• Assist or fill in for the Events Experience Manager with budget, timeline, and event operations tracking.
• Maintain event schedules, task management boards, and database tools such as Airtable and ClickUp.
• Provide cross-functional support to Product, Growth, and Experience teams for wider company initiatives.

Benefits

• Opportunities for continuous learning, professional development, and leadership growth.
• Clear goals, actionable feedback, and resources to support success.
• A work environment focused on belonging, respect, and inclusion.
• Creative freedom to explore ideas, run experiments, and contribute solutions.
• Flexibility where possible and encouragement of a healthy work-life balance.
• Recognition of team members' contributions.
• Support for long-term personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed