Operations Assistant

Biohabitats•Baltimore, MD

4d•Hybrid

About The Position

Biohabitats is seeking an Operations Assistant to support the day-to-day functioning of our Chesapeake/Delaware Bays Bioregion and broader corporate operations. The ideal candidate is a highly organized and dependable professional who thrives in a dynamic, support-focused role. They are proactive, detail-oriented, and able to anticipate needs before they arise, bringing a strong sense of ownership to both daily tasks and longer-term responsibilities. This person is comfortable managing a wide range of priorities, from office coordination to administrative and operational support, and can shift seamlessly between them. They are an effective communicator who enjoys collaborating across teams and supporting leadership, while also working independently when needed. This person is also comfortable with technology and has an inquisitive nature of learning and developing new processes. A natural problem-solver with a service-oriented mindset, the ideal candidate takes pride in creating efficient systems, maintaining organized spaces, and contributing to a welcoming and inclusive environment. Biohabitats works with public, private, and not-for-profit clients to restore and regenerate life-supporting ecological processes and create a world of abundant biodiversity, climate resilience, environmental justice, and clean water. Our shared mission to restore the earth and inspire ecological stewardship serves as the foundation for our practice, while self-management, wholeness, and evolutionary purpose define our culture. As a perpetual purpose trust owned company, Biohabitats’ commitment to nature is resolute. We provide outstanding benefits as described on our Careers page.

Requirements

Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
Valid driver’s license and ability to support occasional local errands or office-related tasks.
Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
Ability to work both independently and collaboratively in a collaborative environment.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and follow through on tasks.
Strong time management skills and the ability to adapt to shifting priorities in a dynamic work environment.
Demonstrated ability to handle sensitive or confidential information with discretion.
Basic problem-solving skills and a proactive approach to identifying and addressing operational needs.

Nice To Haves

Experience with Vantagepoint or similar project-based accounting and resource management systems.
Previous experience in an administrative, operations, or office support role.
Familiarity with professional services or consulting environments.
Experience supporting accounting processes, data entry, or expense reporting.
Comfort with learning new systems and tools to support evolving operational needs.

Responsibilities

Serve as the primary point of coordination for day-to-day office operations, including shipping and receiving oversight, front desk support, office organization, vendor coordination, and supply management.
Ensure a welcoming environment while supporting meeting logistics and preparation, basic technology troubleshooting, fleet coordination, and professional licensing needs.
Provide administrative support to leadership, including coordinating travel, scheduling, and expense reporting.
Assist with document management, signatures, and other logistical needs to ensure seamless day-to-day support for executives.
Support project and accounting functions through data entry, invoice processing, and database maintenance.
Assist with project setup, documentation organization, and carbon accounting efforts, while ensuring accurate and timely administrative support across project lifecycles.
Assist with key people & culture processes, including onboarding and offboarding, as well as coordinating interview scheduling and candidate communications to support a positive team member experience.