Operations Assistant

Lippes Mathias LLP • Town of Penfield, NY

2d • Onsite

About The Position

The Rochester office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests.

Requirements

• Minimum of 1-2 years of professional office experience.
• Good working knowledge of Microsoft Word, Excel, and Outlook.
• High accuracy rate and strong attention to detail.
• Excellent organizational skills.
• Strong professional communication skills, both oral and written.
• A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
• Reliable attendance.
• Ability to complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Ability to meet deadlines and produce high quality work products.
• Ability to lift up to 50 pounds.
• A valid Driver’s License and reliable vehicle.

Nice To Haves

• Associate degree preferred.
• Experience with document management systems such as ProLaw

Responsibilities

• Order office supplies and monitor supply inventory
• Stock paper at all printers/copy machines daily
• Stock snack bins, coffee bars, monitor and replace toner cartridges
• Greet guests and vendors and direct them appropriately
• Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
• Retrieve, sort, and distribute incoming mail
• Maintain general cleanliness of conference rooms and office
• Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
• Complete pickup/delivery requests and general errands including delivering outgoing mail to the post office
• Clean out workspaces and offices for employee departures and arrivals
• Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
• Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
• Assist in general IT setup including computers, phones, and docking stations
• Other duties as needed

Benefits

• Competitive pay
• Year-end bonus opportunity
• Medical, dental & vision, beginning your first month
• Immediate eligibility for 401(k) and profit-sharing plan
• Paid parental leave
• Long-term disability (firm-paid)
• Life/AD&D insurance
• Firm-arranged parking is available for roles at downtown locations
• Complimentary snacks and beverages in the break room

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree