Operations Assistant

Spine Medicine and Surgery of Long Island•Brentwood, NY

1d•Onsite

About The Position

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence. We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed.

Requirements

Strong work ethic and willingness to jump in and get your hands dirty
Comfortable with physical work (lifting, moving, assembling, etc.)
Organized and able to manage multiple tasks at once
Good communication and problem-solving skills
Ability to work independently and as part of a team
Valid driver’s license and reliable transportation preferred
Basic familiarity with tools, maintenance, or facilities work is a plus

Responsibilities

Provide direct support to the Operations Manager
Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution
Support building facilities management for all practice locations, including: Coordinating building maintenance, repairs, and service requests, Serving as a liaison with landlords, property management companies, and maintenance vendors, Overseeing routine inspections and preventative maintenance schedules, Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.), Tracking and resolving facility issues in a timely and organized manner
Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces.
Assist with transporting supplies and materials between locations as needed.
Travel between Nassau and Suffolk county locations to support operational needs.
Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors.
Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries.
Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes.
Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review.
Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality.
Ensure timely follow-up and completion of tasks and initiatives assigned across teams.
Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives.