Operations Assistant

Elliott-Lewis | Sautter Crane | AA Duckett • Philadelphia, PA

10d • Onsite

About The Position

Sautter Crane Rental is hiring an entry-level Operations Assistant to support company operations, regulatory compliance, vehicle documentation, crane operator credentialing, EZ-Pass administration, and dispatch. Prior crane or construction experience is not required. The role is intended for a dependable, hardworking, adaptable, collaborative person with strong communication skills who is eager to learn and interested in building a long-term career with the company.

The position is in person at the office Monday through Friday. Sautter Crane Rental is part of the Elliott-Lewis family of companies, which provides mechanical services, facilities management, and crane rentals. Sautter Crane serves customers across the Eastern Seaboard.

Requirements

• Strong written and verbal communication skills.
• Adaptability, teamwork, dependability, hard work, and a drive to succeed.
• Ability to work collaboratively in a team environment toward group goals.
• Efficiency navigating government websites and databases.
• Strong skills using Microsoft Outlook, Excel, and Word.

Nice To Haves

• Previous experience working for a construction, crane, or rigging company.
• Experience with DOT driver requirements and documentation.
• Knowledge of NexGen Fleet Cost and Care software; training will be provided.
• Knowledge of Acumatica and ERP software.

Responsibilities

• Obtain and maintain oversize and overweight vehicle permits from municipal, township, state, and federal agencies.
• Coordinate permit applications, renewals, and required documentation to support legal operation of company vehicles and equipment on public roadways.
• Monitor and maintain DOT medical certificates for employees operating vehicles over 10,000 lbs. GVWR, including additional criteria for vehicles over 26,000 lbs.
• Track medical certificate expiration dates, communicate renewal requirements, keep FMCSA compliance records current and complete, and escalate employee compliance issues.
• Maintain records of crane operator licenses and other required certifications; track renewal deadlines and coordinate recertification activities.
• Maintain company vehicle registration records, distribute newly issued registrations to field personnel, and ensure vehicles have current registration documentation.
• Coordinate distribution of updated vehicle insurance cards and verify that current insurance documents are maintained in vehicles and available for inspection.
• Order, assign, and track EZ-Pass transponders; replace older or defective transponders; resolve violations; and manage billing, payments, and related records.
• Assist dispatch by handling calls, emails, and other notifications to field employees.
• Provide updates and enter data into the central database to support ongoing crane jobs and keep systems current.

Benefits

• Competitive base salary.
• Annual raises.
• Annual bonuses.
• 401(k) retirement plan with generous company match.
• Two weeks’ vacation during the first year at entry level, with more vacation earned for greater tenure.
• Sick pay.
• Medical/health insurance plans.
• Dental coverage.
• Voluntary benefits, including life insurance, accident insurance, and disability insurance options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed