Operations Assistant, FID
About The Position
The Operations Assistant plays a critical role in keeping our FID Seaport location running smoothly. As the backbone of daily operations, this position supports the VP of Operations while providing cross-functional administrative and operational support to teams across Supply Chain, Coordination, Fabrication, Virtual Design and Construction (VDC), and Logistics. This is a highly visible, hands-on role where you will serve as the primary point of contact for the facility ensuring a seamless experience for employees, customers, and vendors alike. If you thrive in a fast-paced, team-oriented environment and enjoy being at the center of operations, this is an opportunity to make a meaningful impact. This is a fully on-site position requiring a daily presence at our Seaport (FID) facility. What You’ll Do Team & Leadership Support Provide direct administrative support to the VP of Operations, including calendar management, meeting preparation, and priority tracking Support leaders across Logistics, VDC, Warehouse, and Fabrication with scheduling, documentation, and communication Coordinate meetings by preparing agendas, capturing notes, and distributing follow-ups Track action items, deadlines, and key operational metrics to ensure timely execution Partner with the Corporate Administrative team and participate in monthly administrative meetings to maintain alignment across locations Operations & Systems Serve as the primary administrator for Fid Fab, ensuring project data is accurate and up to date Generate and distribute monthly fabrication projection reports to provide visibility into shop capacity and demand Partner with Shop Leads to support weekly timesheet administration through E-Time Assist with operational initiatives and continuous improvement efforts, including digital workflow enhancements FID Facility & Visitor Experience Act as the site ambassador for all visitors, delivering a professional and welcoming experience Coordinate logistics for meetings, Town Halls, and team-building events, including vendor coordination and room setup Support facility operations in partnership with the Facility Manager, including vendor services (janitorial, repairs, etc.) and supply management Promote and uphold a strong safety culture during daily operations and site visits What You Bring Bachelor’s degree or equivalent experience in a related field 5+ years of experience in operations or administrative support (construction industry experience preferred) Strong proficiency in Microsoft Office (Excel, Outlook, Teams) Proactive, self-directed approach with the ability to anticipate needs and take initiative Excellent communication and customer service skills Strong attention to detail and organizational skills Ability to problem-solve and adapt in a fast-paced, evolving environment Work Environment & Physical Requirements Ability to move throughout office, warehouse, and fabrication environments Comfortable standing and walking for extended periods during tours and events Ability to lift and carry materials up to 25 pounds Capable of handling routine physical tasks such as setting up meeting spaces and restocking supplies Comfortable working in a mixed office and industrial setting, including exposure to noise and varying temperatures Why Join Us? At our company, we believe every role is a trade—and every team member has the opportunity to master their craft. You’ll be part of a collaborative environment where operational excellence, continuous improvement, and teamwork drive everything we do. This role offers a unique opportunity to be at the center of a dynamic facility and contribute to the success of multiple teams.
Requirements
- Bachelor’s degree or equivalent experience in a related field
- 5+ years of experience in operations or administrative support (construction industry experience preferred)
- Strong proficiency in Microsoft Office (Excel, Outlook, Teams)
- Proactive, self-directed approach with the ability to anticipate needs and take initiative
- Excellent communication and customer service skills
- Strong attention to detail and organizational skills
- Ability to problem-solve and adapt in a fast-paced, evolving environment
- Ability to move throughout office, warehouse, and fabrication environments
- Comfortable standing and walking for extended periods during tours and events
- Ability to lift and carry materials up to 25 pounds
- Capable of handling routine physical tasks such as setting up meeting spaces and restocking supplies
- Comfortable working in a mixed office and industrial setting, including exposure to noise and varying temperatures
Nice To Haves
- construction industry experience preferred
Responsibilities
- Provide direct administrative support to the VP of Operations, including calendar management, meeting preparation, and priority tracking
- Support leaders across Logistics, VDC, Warehouse, and Fabrication with scheduling, documentation, and communication
- Coordinate meetings by preparing agendas, capturing notes, and distributing follow-ups
- Track action items, deadlines, and key operational metrics to ensure timely execution
- Partner with the Corporate Administrative team and participate in monthly administrative meetings to maintain alignment across locations
- Serve as the primary administrator for Fid Fab, ensuring project data is accurate and up to date
- Generate and distribute monthly fabrication projection reports to provide visibility into shop capacity and demand
- Partner with Shop Leads to support weekly timesheet administration through E-Time
- Assist with operational initiatives and continuous improvement efforts, including digital workflow enhancements
- Act as the site ambassador for all visitors, delivering a professional and welcoming experience
- Coordinate logistics for meetings, Town Halls, and team-building events, including vendor coordination and room setup
- Support facility operations in partnership with the Facility Manager, including vendor services (janitorial, repairs, etc.) and supply management
- Promote and uphold a strong safety culture during daily operations and site visits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
