Operations and Inventory Manager, Metals

Marex • Chicago, IL

1d • $85,000 - $115,000

About The Position

Marex is seeking an experienced administrator to support day-to-day control of physical metal inventories, logistics documentation, invoicing and related reporting. The role works closely with finance, trading, warehouse and logistics teams to ensure inventory movements, customer instructions, invoices and supporting records are processed accurately and on time. It is suited to someone with strong administrative skills, financial awareness and experience managing detailed operational records.

Marex Metals is a large, well-resourced metals team offering services including specialised execution, liquidity, product diversification, exchange and OTC hedging, credit, clearing, financing and market insights. The firm provides global coverage and technology from London, New York, Chicago, Singapore and Hong Kong.

The role includes responsibility for accurate inventory and transaction records, logistics coordination, customer invoicing support, reconciliations and reporting. The postholder will work with third-party warehouses and logistics providers, the trading desk, regional finance counterparts and clients in the US. The position also carries responsibilities for regulatory compliance, operational risk, internal policies and Marex’s Code of Conduct. Some flexibility may be required when working with colleagues and counterparties in different time zones; other duties may be assigned from time to time.

Requirements

• At least 5 years of experience in administration, inventory control, logistics, finance support or operations.
• Strong Microsoft Excel, Outlook and Word skills.
• High level of accuracy and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and with colleagues across different locations.
• Excellent verbal, written and communication skills.
• Collaborative, approachable and self-efficient, with the ability to contribute to a positive work environment.
• Curiosity.
• Ability to build relationships, network and influence others.
• Resilience in a challenging, fast-paced environment.
• Strategic collaboration, insight and agility, with the ability to anticipate challenges and support operational effectiveness.
• Experience working in a regulated environment and knowledge of associated risk and compliance requirements.

Nice To Haves

• Experience in metals, commodities, warehousing or trading is preferred but not required.

Responsibilities

• Maintain and reconcile inventory records across third-party warehouse locations.
• Track and reconcile metal positions on and off warrant across LME- and CME-registered warehouses.
• Process and track inbound, outbound and transfer instructions.
• Review warehouse reports and investigate discrepancies.
• Prepare and distribute shipping and inventory documentation.
• Support customer invoicing and review supplier charges.
• Maintain accurate transaction files and supporting records.
• Coordinate with third-party logistics providers, including trucking and rail providers, on the movement and tracking of client product.
• Serve as a point of contact for trading desk logistics needs by scheduling, tracking and troubleshooting shipments as instructed.
• Take ownership of assigned tasks with minimal oversight and follow through reliably on day-to-day responsibilities.
• Assist with month-end reporting and operational reconciliations.
• Liaise with regional finance counterparts in London and Singapore on reconciliation practices.
• Follow up on missing documents, outstanding actions and unresolved differences.
• Understand and comply with Sarbanes-Oxley operational requirements relevant to the role.
• Ensure compliance with company regulatory requirements under the SEC, FINRA, NFA, CFTC and applicable exchanges.
• Adhere to the operational risk framework and comply with applicable regulatory and company parameters.
• Demonstrate integrity and conduct consistent with Company Values and comply with Marex’s Code of Conduct.
• Carry out regulatory activities under the Marex Financial trading books.
• Liaise with clients in the US.
• Remain aware of and comply with relevant internal policies.
• Report policy breaches to Compliance and/or a supervisor as required.
• Escalate risk events immediately and provide input to risk management processes as required.
• Work flexibly with colleagues and counterparties in different time zones when needed.
• Carry out other duties as required by the Company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed