Operations and Administrative Deputy Director for the Division of Preservation Finance

City of New York•New York City, NY

About The Position

The Department of Housing Preservation and Development’s Division of Preservation Finance administers financing programs that improve the financial and physical condition of privately owned multifamily and single-family buildings and preserve or create affordability. Programs use low-cost loans, property tax benefits, and other public incentives. The Operations and Administrative Deputy Director supports divisional management and the Director of Operations, with responsibilities spanning operations, human resources, hiring, data tracking, reporting, budgeting, policy, planning, and administrative processes. The role also supports the Executive Director of Operations for the Division of Preservation and Portfolio Management. The position reports to the Director of Operations in Preservation Finance. The role requires strong organizational and coordination skills in a large-staff, high-volume, complex work environment. Candidates should be detail-oriented, self-motivated, able to manage multiple projects and deadlines, and demonstrate sound judgment, discretion, strong written and verbal communication, analytical ability, and the capacity to work effectively with others. Strong proficiency with Microsoft Office is required. Candidates with government, human resources, or operations management backgrounds or demonstrated interest are encouraged to apply. Finalists must have filed for Open Competitive Associate Housing Development Specialist exam #4122 or promotional exam #4570. Applicants who are already permanent in the Associate Housing Development Specialist title or another comparable civil service title may also apply and must identify their permanent civil service title on their resume. Qualification pathways include a bachelor’s degree and three years of specified professional experience; a high school diploma or equivalent and seven years of such experience; or an equivalent combination. Certain graduate study or law school education may substitute for limited experience, but all candidates must have at least two years of the specified experience.

Requirements

Strong organizational and coordination skills for supporting a large staff.
Detail-oriented and self-motivated, with the ability to manage multiple projects and meet deadlines in a high-volume, complex work environment.
Strong verbal and written communication skills, good judgment, and discretion.
Strong proficiency with Microsoft Office Suites.
Finalists must have filed for Open Competitive Associate Housing Development Specialist exam #4122 or promotional exam #4570, unless already permanent in the Associate Housing Development Specialist title or another comparable civil service title.
Applicants who are permanent in a civil service title must indicate that title on their resume.
One qualifying education and experience pathway: a bachelor’s degree from an accredited college or university and three years of full-time satisfactory professional experience in real estate development, appraisal, financing, negotiation, disposition, real estate law, urban planning, or analytical or coordination work related to housing programs.
Alternative qualification pathway: a high school diploma or equivalent and seven years of full-time satisfactory experience in the specified fields.
An equivalent combination of education and experience may qualify; relevant graduate study may substitute for up to one year of experience and an accredited law degree may substitute for one year, but candidates must have at least two years of the specified experience.

Nice To Haves

Background or demonstrated interest in government, human resources, or operations management.
Demonstrated analytical skills and ability to work effectively with others to obtain results promptly.

Responsibilities

Support the Director of Operations in divisional management and operations related to affordable housing program coordination.
Assist with divisional HR and hiring processes, including promoting vacancies, contacting prospective candidates, arranging interviews, supporting interview panels, developing interview questions, preparing hiring paperwork, and liaising with HR and internal contacts.
Lead divisional training and onboarding and keep resources current for new and existing staff.
Lead recruitment efforts for interns and fellows and coordinate with relevant programs on candidate placements.
Coordinate division budget needs, including City Capital expenditures and forecasting, with senior staff.
Coordinate workplace physical-space and technical needs with the Director of Operations and relevant HPD departments.
Coordinate and execute special events, meetings, and programs, including scheduling meeting spaces.
Monitor and oversee tracking and submission of Doing Business Data Forms to help ensure projects comply with Local Law 44.
Assist the Directors of Operations with internal and external data requests, including inquiries from for-profit and nonprofit partners and government affairs.
Coordinate divisional tracking, operational exercises, and analyses.
Serve as the point of contact for divisional FOIL requests and work with appropriate staff to address inquiries.
Coordinate file and archiving needs with program and administrative staff and retrieve archived files when requested.
Perform additional assignments as requested.