Operations and Administrative Deputy Director for the Division of Preservation Finance

City of New York•New York, NY

9h•$86,749 - $100,000

About The Position

The Division of Preservation Finance within the Department of Housing Preservation and Development (HPD) administers financing programs intended to improve the financial and physical conditions of privately owned multifamily and single-family buildings and preserve or create affordability. Its programs use low-cost loans, property tax benefits, and other public incentives. The Operations and Administrative Deputy Director supports divisional management and the Director of Operations, contributing to hiring efforts and the implementation of operational and administrative activities, including personnel, budget, policy, planning, and reporting. The role also supports coordination of affordable housing programs and divisional processes. The Deputy reports to the Director of Operations in Preservation Finance and may also support the Executive Director of Operations for the Division of Preservation and Portfolio Management. The stated salary band is $90,000 to $100,000; compensation is listed as USD 86,749 to USD 100,000. Finalists must have filed for the Open Competitive Associate Housing Development Specialist exam #4122 or promotional exam #4570. The role is also open to applicants who are permanent in the Associate Housing Development Specialist title or another comparable civil service title. Candidates must indicate their permanent civil service title on their resume. The Associate Housing Development Specialist qualification options include a bachelor’s degree and three years of specified professional experience; a high school diploma or equivalent and seven years of specified experience; or an equivalent combination of education and experience, subject to the stated minimum experience requirements and substitutions.

Requirements

Finalists must have filed for the Open Competitive Associate Housing Development Specialist exam #4122 or promotional exam #4570, or be permanent in the Associate Housing Development Specialist title or another comparable civil service title.
Candidates must indicate their permanent civil service title on their resume, if applicable.
Associate Housing Development Specialist qualification: a bachelor’s degree from an accredited college or university and three years of full-time satisfactory professional experience in specified real estate, housing-program, planning, analytical, or coordination work; or a high school diploma or equivalent and seven years of such experience; or an equivalent combination of education and experience.
At least two years of qualifying experience are required under the stated equivalent education/experience pathway. Graduate study in specified related fields may substitute for up to one year of required experience at 30 credits per year, and graduation from an accredited law school may substitute for one year.
Strong proficiency with Microsoft Office Suites.
Strong organizational and coordination skills, strong verbal and written communication skills, and sound judgment and discretion.

Nice To Haves

Background or demonstrated interest in government, human resources, and/or operations management.
Demonstrated experience in a high-volume, complex work environment.
Detail-oriented, self-motivated, and able to manage multiple projects and meet deadlines.
Demonstrated analytical skills and ability to work effectively with others to obtain results promptly.

Responsibilities

Support the Director of Operations in divisional management and operations coordination.
Assist with HR and hiring processes, including promoting positions, contacting prospective candidates, arranging interviews, supporting interview panels and question development, preparing hiring paperwork, and liaising with HR and internal contacts.
Lead divisional training and onboarding efforts and ensure staff resources are current and available.
Lead recruitment efforts for interns and fellows and coordinate appropriate placements with relevant programs.
Coordinate divisional budget needs, including City Capital expenditures and forecasting exercises, with senior staff.
Coordinate workplace space and technical needs with the Director of Operations and relevant HPD departments.
Coordinate and execute special events, meetings, and programs, including scheduling meeting spaces.
Monitor and oversee tracking and submissions of Doing Business Data Forms to support compliance with Local Law 44.
Assist the Directors of Operations and Executive Director of Operations with internal and external data requests, including inquiries from for-profit and not-for-profit partners and government affairs.
Coordinate divisional tracking, including operational exercises and analyses.
Serve as the divisional point of contact for FOIL requests and work with appropriate staff to address inquiries.
Coordinate file and archiving needs with program and administrative staff and retrieve archived files when requested.
Perform additional assignments as requested.