Operations Administrator

Gothic Landscape • Tempe, AZ

1d

About The Position

This position supports our Offsites Department. The Operations Administrator will be responsible for preparing and following up on proposals for additional/extra work, managing and maintaining Extra Work/Change Order logs to ensure timely submission and billing, and managing monthly billing submittals and corresponding logs. This role also involves reviewing and submitting all billing to Accounts Receivables, running weekly and monthly operations reports, maintaining monthly projections and forecasts, and creating and submitting expense reports for the Operations Team.

Requirements

• Bilingual Spanish is required
• Must be computer and tech savvy with experience in Microsoft Office
• Must be detailed-oriented and highly organized
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality
• Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment

Nice To Haves

• Payroll and Sage/Timberline experience is highly preferred

Responsibilities

• Prepare and follow-up on proposals for additional/extra work
• Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely
• Manage and maintain monthly billing submittments and corresponding logs
• Review and submit all billing to Accounts Receivables
• Run all weekly and monthly operations reports
• Maintain monthly projections and forecasts
• Create and submit expense reports for Operations Team

Benefits

• Medical
• Dental
• Vision
• FSA
• 401(k) & Roth IRA
• 9 paid holidays per year
• Paid vacation & paid sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed