Operations Administrator

Collins and Jewell • Bozrah, CT

5d • $22 - $34 • Onsite

About The Position

The Operations Administrator supports manufacturing performance by maintaining accurate MRP data, coordinating production schedules and material information, preparing operational documentation, and facilitating communication among Operations, Purchasing, and Program Management. The role also supports reporting, recordkeeping, cross-functional coordination, and continuous improvement of MRP workflows and related processes.

The position is mainly indoors in a climate-controlled office, with occasional visits to outdoor plant facilities. It may require long days, including evenings and weekends, and infrequent out-of-state air or road travel. A clean driving record, current and valid driver’s license, and proof of insurance are required. Reasonable accommodations will be made upon request for individuals with qualifying disabilities under the Americans with Disabilities Act.

Performance expectations include accurate and timely MRP data, accurate inventory records and schedule updates, timely completion of reports and operational documents, adherence to standard procedures, responsiveness to internal stakeholders, and contributions to process improvement.

Requirements

• High school diploma or equivalent.
• Administrative or operations-support experience.
• Proficiency with Microsoft Excel and other Microsoft 365 applications, including knowledge of Word and PowerPoint.
• Ability to maintain accurate records and manage competing priorities.
• Excellent verbal and written communication skills.
• Time-management skills and ability to meet deadlines.
• Attention to detail.
• Ability to coordinate effectively with input from multiple leaders and collaborate cross-functionally with many stakeholders.
• Ability to work independently and in group settings.
• Ability to multitask and prioritize.
• Problem-solving and decision-making skills.
• Ability to maintain reliability, accountability, initiative, and follow-through; adapt to changing priorities; exercise sound judgment; escalate issues appropriately; and apply feedback constructively.
• A clean driving record, current and valid driver’s license, and proof of insurance.
• Ability to meet the position’s stated work-environment demands, including occasional long days, evenings or weekends, infrequent out-of-state travel, and visits to outdoor plant facilities.

Nice To Haves

• Associate degree or bachelor’s degree.
• Experience in a manufacturing environment.
• Experience with MRP/ERP systems.
• Familiarity with Strumis and ProNest software or similar software.
• Familiarity with bills of material, inventory management, and production scheduling.
• Understanding of bills of materials, lead times, and inventory management.
• Desirable character, enthusiasm, and demonstrated ability to learn may be considered in lieu of experience.

Responsibilities

• Maintain accurate, complete, and current MRP data, including manufacturing inventory, material locations, and other required system inputs.
• Conduct scheduled MRP audits, identify discrepancies, and support timely corrections in accordance with data-entry standards.
• Finalize combined materials entered by others and physically verify that materials are stored where recorded in the system.
• Create material requisitions with required standard notes and coordinate purchasing activity through approved MRP processes.
• Monitor system priorities, maintain supporting system documentation, and assist employees with proper MRP use.
• Support production routing and the development and maintenance of manufacturing schedules.
• Gather schedule inputs, progress updates, dependencies, capacity information, and constraints from manufacturing departments.
• Update and communicate schedule changes to stakeholders and track schedule adherence.
• Prepare work orders, bills of lading, shipping orders, and other documents needed to route materials in accordance with system protocols.
• Create linear combining runs and perform plate-nesting tasks using prescribed software.
• Collect, review, and analyze key performance indicators and prepare reports, budgets, charts, presentations, and other operational materials.
• Produce, review, and edit operational communications for accuracy, clarity, and consistency.
• Maintain MRP procedures, records, files, and related documentation in accordance with established standards.
• Collaborate with Operations departments to develop and update standard operating procedures for MRP use and related workflows.
• Perform other administrative duties that support manufacturing operations.
• Coordinate with Program Managers, department supervisors, manufacturing leads, Purchasing, and other stakeholders to support operational priorities.
• Participate in meetings related to scheduling, program tracking, material planning, capacity planning, and operational performance.
• Identify opportunities to improve MRP workflows and alignment with other departmental processes, and support implementation of approved improvements.
• Guide employees on established MRP processes and escalate system or data issues through appropriate channels.
• Maintain effective working relationships, communicate changes promptly, and keep the work area organized and safe.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED