Operations & Administrative Support Specialist
About The Position
The Operations & Administrative Support Specialist role is positioned to support multi-departmental workflow transitions, providing operational, inventory, accounting, and general administrative support. This versatile role transitions core accounts payable (AP) processing and routine inventory management tasks into a centralized support function while backing up shipping/receiving operations. The ideal candidate thrives in a dynamic industrial environment, demonstrates high data accuracy, and comfortably balances office administrative responsibilities with outdoor physical inventory audits.
Requirements
- High school diploma or equivalent required.
- 2+ years of office/administrative experience required.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) with strong spreadsheet entry skills.
Nice To Haves
- associate degree or relevant coursework in business, accounting, or operations preferred.
- inventory support, accounting support, operational support experience in a manufacturing, scrap recycling, or logistics environment preferred.
- Working knowledge or basic exposure to QuickBooks and specialized ERP/inventory platforms (RIMAS experience is a plus).
Responsibilities
- Manage employee uniform ordering, distribution, and inventory levels.
- Maintain and update the official employee contact directory.
- Monitor office supply levels, order routine office supplies, and restock common spaces.
- Provide general administrative support to management and operational teams as assigned.
- Scan, upload, and organize accounts payable invoices into electronic management systems.
- Assist with basic invoice data entry into QuickBooks.
- Process routine vendor documents, route invoices for approval, and maintain organized AP digital and physical files.
- Perform data entry for daily inventory transactions, production charge sheets, and operational tracking files.
- Maintain and update master inventory spreadsheets and records, including sales trackers and stock logs.
- Reconcile scrap and finished goods inventory balances on a regular basis.
- Transition daily data entry workflows into current systems (RIMAS) and assist in testing/implementing the company's upcoming ERP software migration.
- Conduct and support physical inventory counts for scrap, finished goods, and raw materials (monthly and annual inventory audits).
- Serve as primary secondary backup for the Shipping/Receiving Coordinator.
- Operate truck scales to weigh inbound and outbound transport vehicles.
- Interact directly with freight drivers, sign bills of lading (BOLs), and complete required shipping and receiving paperwork accurately and timely.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
