Operations Administrative Assistant
RENTEX INC•Anaheim, CA
•$23 - $25•Hybrid
About The Position
The Operations Administrative Assistant provides essential support to the General Manager and the operations team. This role involves a variety of administrative and clerical tasks to ensure the smooth functioning of the office and warehouse environments. The position requires excellent organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced setting. The assistant will be responsible for communication, record-keeping, coordination of various operational activities, and maintaining a safe and organized workspace.
Requirements
- Excellent verbal and written communication skills
- Strong interpersonal and customer service abilities
- Proficient in Microsoft Office Suite and Outlook
- Strong organizational skills and attention to detail
- Working knowledge of clerical and administrative procedures
- Ability to prioritize and manage multiple tasks simultaneously
- Ability to work independently and collaboratively in a team environment
- Comfortable working in a fast-paced environment
- High school diploma or GED required
- Minimum of 1 year administrative, operations support, or office coordination experience
- Equivalent combinations of education and experience may be considered
Nice To Haves
- Experience with rental, ERP, or inventory management systems
- Experience with Rental Tracker Pro preferred
- Prior experience in the audio-visual rental industry
Responsibilities
- Answers, screens, and transfers incoming phone calls as needed
- Welcomes and directs visitors, clients, and vendors
- Maintains filing systems, spreadsheets, reports, and databases
- Coordinates rental equipment assignments and supports fulfillment of daily orders
- Assists with inventory reconciliation and administrative tracking
- Prepares, records, and retrieves information from records, email, meeting notes, and related documents
- Creates summaries and reports as requested
- Responds to administrative inquiries and escalates issues appropriately
- Coordinates travel, meetings, and appointments for managers and supervisors
- Maintains office supply inventory and coordinates maintenance of office equipment
- Tracks expenses, petty cash activity, and approved purchases
- Maintains a safe, organized, and clean work environment
- Complies with company policies and procedures
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
