Administrative Assistant - Operations

U.S. Bank • Saint Paul, MN

1d • Hybrid

About The Position

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One. Your journey starts now Administrative Assistant – Global Trade & Standby Services - Operations Make an impact where precision meets global finance. Join a highly collaborative and fast-paced team supporting Global Trade & Standby Services—an area critical to enabling international business, managing risk, and supporting complex financial transactions across global markets. In this role, you’ll serve as a trusted partner to leadership, helping drive operational excellence, organization, and seamless execution across a dynamic and evolving business. This is more than a traditional administrative role—you’ll act as an extension of leadership, playing a key role in keeping priorities aligned, stakeholders informed, and day-to-day operations running efficiently.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Ability to interpret data, generate reports, and support business needs
• Proven ability to manage multiple deadlines and competing priorities
• Experience supporting senior leaders or working in a fast-paced corporate environment

Nice To Haves

• Strong organizational and multitasking skills with exceptional attention to detail
• Confidence to communicate clearly, manage priorities, and navigate pushback when needed
• Ability to operate proactively and act as an extension of leadership
• Strong interpersonal skills with the ability to build relationships across teams
• A solutions-oriented mindset and ability to handle sensitive or complex situations with professionalism

Responsibilities

• Partner closely with senior leadership to manage complex calendars, priorities, and scheduling across multiple stakeholders
• Coordinate meetings, travel, and logistics with a high level of accuracy and attention to detail
• Prepare reports, presentations, and business correspondence to support team initiatives and decision-making
• Manage expense reporting and administrative workflows with a focus on timeliness and quality
• Support special projects and contribute to team initiatives within Global Trade & Standby Services
• Proactively identify and resolve administrative challenges, helping the team stay organized and forward-focused
• Serve as a key point of coordination across internal partners and teams

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED