Operations-Administrative Assistant

Alto Ingredients, Inc • Pekin, IL

7h • Onsite

About The Position

This position is responsible for providing office management support for our campus. The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition, management may modify this job description as needed.

Requirements

• High School Diploma/GED
• 3-5 years relevant work experience
• Secretarial certificate or equivalent experience
• Experience working in a fast-paced environment and prioritizing competing priorities.
• Experience working with diverse management styles and temperaments.
• Competent working with computers; working knowledge of Excel, Microsoft Office, and other computer software;
• Ability to maintain upmost confidentiality in all matters related to the position.
• Ability to operate office equipment, e.g. printer, copy machine, facsimile machine, multiple phone lines, etc.;
• Excellent time management skills and proven ability to prioritize tasks/project
• Ability to learn quickly and work well under pressure;
• Ability to work independently or as part of a team;
• Ability to keep information confidential and private;
• Excellent communication skills, oral and written; excellent telephone skills;

Responsibilities

• Prioritizes incoming correspondence, including letters, memos and e-mails; daily opens and sorts all mail, types/writes letters, and sends out correspondence.
• Provides administrative assistance for all scheduled meetings, including: making copies, preparing and compiling reports and presentations, preparing agendas for meetings and/or conferences; transcribing or recording meetings and publishing minutes.
• Provides administrative assistance for daily operational needs including; Production Report and Daily Graph
• Filing for purchasing and operations
• Mail pick up as needed
• Organizing training documentation
• Organizing safety documentation
• Plan and coordinate luncheons, business meetings and Company functions
• Manage office supplies, maintain inventory, manage and organization of storage areas
• Perform administrative and clerical tasks
• Provide Data entry campus wide as needed
• Assist department managers as needed
• Manage SharePoint
• Assist with operations requests, including errands as needed
• Receive & record all chemical BOLs and service invoices as provided by Sacramento into Navision
• Responsible for Uniform Program
• Reconcile credit card receipt
• Reconcile discrepancies between accounts payable, receiving, requestor, and supplier
• Other duties as assigned

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• 401k with a company dollar-for-dollar match up to 6%
• Stipend for fitness center expenses
• Generous paid time off (PTO) program
• Service awards for career longevity
• 8 hours of paid leave for employees who volunteer their time and talents in their community

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED