Operations Administrative Assistant

Joint Municipal Water and Sewer Commission•Lexington, SC

3d•Onsite

About The Position

Performs responsible, skilled, and technical work in support of the Operations Department. This includes data management, regulatory filings, inventory, fleet management, maintenance scheduling, purchasing, customer relations, and other administrative assistance tasks. Future responsibilities will involve CMMS deployment, planning, and scheduling. The role requires supporting operations, maintenance, and compliance divisions with data management and filing. It also involves assisting with regulatory filings, inventory and procurement functions, fleet oversight, scheduling safety training, and updating operational manuals. Additional administrative duties may be assigned.

Requirements

High School Diploma
Possession of a valid driver’s license for the State of South Carolina
Ability to read, write, and complete semi-complex mathematical equations; must have a thorough understanding, knowledge, and proficiency at or above the level of high school algebra
Ability to communicate clearly and precisely, both verbally and in writing
Excellent organizational skills and multi-tasking abilities
Self-motivated and able to work independently or as part of a team
Considerable experience in office administration, procurement, and inventory functions
Proficiency in Microsoft Office software applications, including Word and Excel
Knowledge of appropriate safety procedures and ability to respond in emergency situations
Knowledge of the safe use, operation, and preventive maintenance of common hand and power tools
Knowledge of the safe use, operation, and preventive maintenance of assigned equipment
Ability to work in a warehouse environment, including climbing ladders

Nice To Haves

Two-year or Four-year college degree in Business Administration or another related field
Prior work experience in the utility field

Responsibilities

Performs data management and filing support for operations, maintenance, and compliance divisions.
Assists in the preparation of regulatory filings, including populating spreadsheets, data collection, and mailings.
Performs inventory, procurement, and audit functions for operational supplies/equipment.
Conducts inventory counts, dispenses supplies, codes receipts/invoices, obtains quotes, and creates purchase orders.
Performs routine assessment of inventory to ensure spare pumps are rotated in and out of inventory/service.
Operates forklifts and physically rotates pump/motor shafts in storage.
Oversees fleet and major equipment activities, ensuring maintenance schedules are met, monitoring mileage, and vehicle use/wear.
Assists with the purchase of new vehicles/equipment.
Assists in budgets and pricing for annual service contracts.
Schedules required safety training and annual testing.
Conducts fire safety/equipment inspections, respirator fit testing, and environmental licensure renewals.
Assists in developing and updating maintenance schedules for all fixed assets, including planning/scheduling activities upon CMMS implementation.
Assists in emergency response planning and preparedness, including equipment testing and fueling.
Assists in updating Operation and Maintenance manuals on a quarterly basis.
Performs additional administrative duties as assigned.
Performs related tasks as required or assigned.