Operations Administrative Assistant
Cenovus Energy•Lloydminster, SK
•Onsite
About The Position
Reporting to the Director, Lloyd Upgrader, the Operations Administrative Assistant will be responsible for providing general administrative support to the operations teams. The successful candidate will have strong organizational and communication skills and demonstrate the ability to work in a dynamic environment with a high level of productivity.
Requirements
- Legally authorized to work in Canada
- High school diploma or an associate degree in office/business administration (or equivalent work experience in lieu of a degree).
- Minimum of 2 years of administrative experience, ideally supporting leaders, with the proven ability to handle sensitive and confidential information.
- Strong organizational skills with the ability to prioritize, follow up, and meet deadlines in a fast-paced, dynamic environment.
- Excellent verbal and written communication skills, with the ability to interact effectively at all levels of the organization and with external partners.
- Demonstrates tact, sound judgment, and strong problem-solving skills; experienced with Concur, OpenInvoice, and SAP.
- Proactive, self-disciplined, and able to work independently while maintaining high productivity and adapting to changing priorities.
- Maintain a Class 5 driver's license, a satisfactory driving record, and adhere to the appropriate Company policies and guidelines.
Nice To Haves
- Equivalent combinations of experience and education may be considered.
Responsibilities
- Provide calendar and inbox management support to leaders, and coordinate meetings with internal and external stakeholders, including handling all logistics, technology setup, and guest reception.
- Manage office administration activities, such as team meeting coordination, maintaining contact lists and files, processing expenditures, and overseeing stationery and supplies.
- Arrange domestic and international travel, manage conference bookings, and prepare and reconcile expense reports.
- Assist with budget planning, invoice processing, and tracking to ensure effective use of recognition, training, and discretionary budgets.
- Maintain and continuously improve team SharePoint sites, ensuring proper access, organized file structures, and effective document retention.
- Support lobbying reporting requirements, coordinate team-building and milestone recognition activities, and manage logistics for new hires, employee changes, office moves, and technology needs.
- Assist with overtime scheduling for the Operations Team
Benefits
- Paid vacation (including a flex day program for eligible staff)
- Health & dental benefits
- Substantial mental health coverage
- Life insurance
- Disability benefits
- Employee family assistance
- Virtual healthcare coverage
- Competitive compensation
- Rewarding career development opportunities
- Employee development initiatives
- Internal course offerings
- Education assistance for additional development
- Opportunities to work on special projects
- Leadership development programs for emerging and established leaders
- Internal job movement
- Cenovus Cares: Employee Giving and Volunteering Program
- Support causes you care about with volunteer opportunities in and outside of work.
- Earn donation grants while volunteering (up to $1,000 per event).
- Receive donation matching up to $10,000 annually.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
