Operations Administrative Assistant
DuPage PADS•Wheaton, IL
•$24 - $26•Onsite
About The Position
This position provides a welcoming environment for donors, volunteers and clients as well as providing administrative support to the President/CEO, Chief Development Officer, Chief Financial Officer.
Requirements
- Ability to handle confidential information discretely.
- Effective written and oral communication skills.
- Proficiency in use of Microsoft Office Suite.
- Experience with QuickBooks or similar accounting software.
- Ability to operate standard office equipment such as copier and postage meter.
- Demonstrated skill in interpersonal interactions and customer service.
- Ability to work independently and work collaboratively as part of a team.
- Ability to organize and prioritize multiple tasks, complete tasks accurately and meet deadlines.
Nice To Haves
- Associate’s degree in office administration or related field preferred.
- Minimum of two years of previous office administration experience desired.
- Provide own transportation.
- Occasional evening hours.
Responsibilities
- Operates within the DuPagePads Core Values, which supports providing care in accordance with the Trauma Informed Policy and Practices of the Agency.
- Answers and directs telephone calls.
- Processes requests for information and inquiries and receives visitors.
- Provides general administrative support to agency leadership team, including administrative support for special projects as needed.
- Processes incoming/outgoing mail and web-based transactions.
- Prepares incoming revenue for deposit, makes bank deposits, and routes and tracks payables for appropriate departmental approval.
- Maintains office supply inventory and orders supplies.
- Maintains property and equipment inventories and IT documentation.
- Assists with set-up of board meetings and other meetings as requested.
- Maintains selected agency files per Document Retention Policy as instructed.
- Advocate for increased community education, relationships, and solutions to benefit our client population.
- Other duties as assigned by supervisor.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
