Administrative Assistant, Operations

Kodiak Gas Services•Evans, CO

3d•Onsite

About The Position

The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.

Requirements

High school diploma or GED
Minimum two years of administrative assistant or related experience
Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat
Knowledge of office management systems and procedures
Strong verbal and written communication skills
Excellent organizational skills and time management skills
Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required
Ability to read, write, speak, and understand English

Responsibilities

Greeting and assisting visitors in a professional manner
Maintain and organize common office areas
Schedule travel arrangements for employees
Collect, sort, and distribute incoming and outgoing mail
Organize and schedule meetings and appointments
Order, track, and maintain office supplies
Coordinate office cleaning and maintenance as needed
Order and coordinate meals for meetings, training classes, and events
Submit accurate and timely expense and procurement reports with receipts and approvals.
Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS)
Assist in planning, coordinating and attending all company events
Distribute and assist in programming employee key cards
Assist with vehicle / trailer registrations and related documentation
Provide assistance with Geotab reporting
Ensure bulletin board and internal communications are current and accurate
Coordinate with local organizations to provide volunteer opportunities to employees
Serve as Emergency Office Coordinator and assist with emergency preparedness efforts
Perform additional duties as assigned