Operations Administrative Assistant

Mutual Housing • Sacramento, CA

3d • $28 - $30 • Hybrid

About The Position

Mutual Housing California is seeking an Operations Administrative Assistant to play a key role in supporting central office operations, ensuring smooth day-to-day functioning, and strengthening internal coordination across departments. This role provides administrative support with a focus on office management, customer service, executive support, and coordination for the Community Development team. Responsibilities may evolve as organizational needs grow.

Requirements

• Associate or bachelor’s degree in nonprofit management, public administration, communications, research, data management, or a related field (or equivalent experience).
• 2+ years administrative experience (nonprofit preferred).
• Strong communication, organization, and follow-through.
• Proficiency with Microsoft Office; comfort learning new systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Valid driver’s license and reliable transportation required.
• Must pass criminal background screening, including education verification and DMV check.

Nice To Haves

• Experience with affordable housing, Salesforce, or SharePoint is a plus.
• Notary certification preferred (or willingness to obtain).

Responsibilities

• Greet guests, manage calls, mail, and daily office needs.
• Maintain shared spaces, supplies, files, and digital systems (Office 365/SharePoint).
• Coordinate with vendors and support office space planning.
• Manage contract routing and filing.
• Provide administrative and project support to the COO & CFO.
• Assist with meetings, events, travel, and internal communications.
• Support invoicing, vendor setup, expenses, and purchase card reconciliation.
• Provide backup support to the Executive Assistant.
• Coordinate department activities, meetings, and events for Community Development.
• Support purchases and supply management for Community Development.
• Create Salesforce reports and dashboards (training provided).
• Identify process improvements.

Benefits

• Medical, Dental, Vision, & Employee Assistant Program: Kaiser plan fully covered for Employee and dependents; Employees do not pay anything out of pocket for full coverage for themselves and their dependents
• Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
• Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
• 2 Floating Holidays (16 hours)
• 401K Plan with company match up to 6%

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree