Operations Admin (Hybrid)
About The Position
The Operations Administrator performs a wide range of administrative and operational tasks to help ensure the company runs smoothly. The role collaborates with sales representatives, operations staff, vendor partners, project managers, other coordinators, and customers. It provides front-desk and reception coverage, administrative support, and assistance with accounting-related tasks, office inventory, vendor accounts, projects, correspondence, and events. The position requires onsite training in Auburndale, Florida, typically for up to a few months, with training duration varying according to individual progress and business needs. After training, the schedule is hybrid: three days per week in the office and two days from home. Candidates must live within commuting distance of the Auburndale office. Work arrangements may change based on business needs, operational requirements, and company policy. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.
Requirements
- At least 2 years of experience working in a professional business environment.
- Excellent verbal and written business communication skills.
- Proficiency in Microsoft Excel, Outlook, and Word.
- Ability to learn quickly, adapt to change, and handle unfamiliar tasks and new situations effectively.
- Demonstrated drive, energy, action orientation, and follow-through.
- Demonstrated trustworthiness, candor, honesty, and willingness to acknowledge mistakes.
- Ability to build effective peer relationships, solve problems collaboratively, and contribute as a team player.
- Ability to remain seated and work at a computer workstation for extended periods.
- Ability to frequently use computers, keyboards, mice, telephones, and other technology required for the job.
- Ability to read information on computer screens and maintain attention to detail.
- Ability to occasionally stand, walk, reach, lift, or move within an office, home office, or other work location.
- Must live within commuting distance of the Auburndale, Florida office.
Nice To Haves
- Knowledge of construction terminology.
- Prior logistics experience.
Responsibilities
- Provide general reception and front-desk coverage for a high-volume office.
- Answer, screen, and direct telephone calls.
- Perform light accounting tasks related to purchase orders, invoices, and contracts.
- Reconcile, code, and track invoices.
- Perform data entry and filing.
- Provide general customer service.
- Provide administrative support to sales, operations, and management teams.
- Manage inventory and order and stock corporate office supplies.
- Review and distribute department correspondence and mail.
- Assist with or assume responsibility for small projects within the corporate office.
- Maintain vendor accounts.
- Assist with planning and executing corporate office events.
- Perform other duties as assigned.
Benefits
- Vacation and sick time.
- 10 company-paid holidays plus 2 half-day company-paid holidays.
- 401(k) retirement plan with company match.
- Company-paid life insurance.
- Wellness resources covering topics such as nutrition, exercise, and emotional health.
- Flexible benefit options and a selection experience designed to give employees control over benefit spending.
- DailyPay.
- Health Savings Account (HSA).
- Flexible Spending Account (FSA).
- Employee Assistance Program (EAP).
- Pet insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
