Operations Admin (Hybrid)

McGrath Rent Corp•Auburndale, FL

2d•Hybrid

About The Position

The Operations Administrator supports the smooth operation of the company by handling a wide range of administrative and operational tasks. The role collaborates with sales representatives, operations staff, vendor partners, project managers, other coordinators, and customers. It includes front desk coverage, basic accounting support, invoice processing, data entry, customer service, office supply management, vendor account maintenance, and support for office projects and events. A certified notary opportunity is available. The position requires onsite training in Auburndale, Florida, typically for up to a few months depending on individual progress and business needs. After training, the role follows a hybrid schedule of three days per week in the office and two days from home. Schedules may change based on business needs, operational requirements, and company policy. Candidates must live within commuting distance of the Auburndale office. The stated schedule is Monday through Friday, 8 a.m. to 5 p.m. The role requires extended periods of sitting and computer work, along with frequent use of computers and office technology. Occasional standing, walking, reaching, lifting, or movement may be required. Reasonable accommodations may be made for qualified individuals with disabilities. The company conducts pre-employment screenings after a conditional offer, uses E-Verify, and does not sponsor employment visas or provide immigration sponsorship.

Requirements

At least 2 years of experience working in a professional business environment.
Excellent verbal and written business communication skills.
Proficiency in MS Excel, Outlook, and Word.
Able to remain seated and work at a computer workstation for extended periods.
Able to frequently use computers, keyboards, mice, telephones, and other technology required for the job.
Able to read information on computer screens and maintain attention to detail.
Must live within commuting distance of the Auburndale, Florida office.
Must be legally authorized to work in the United States on a permanent basis; the company does not provide employment visa or immigration sponsorship.

Nice To Haves

Knowledge of construction terminology.
Prior logistics experience.
Certified notary opportunity.

Responsibilities

Provide general reception and front desk coverage in a high-volume office.
Answer, screen, and direct telephone calls.
Perform light accounting tasks related to purchase orders, invoices, and contracts.
Reconcile, code, and track invoices.
Perform data entry and filing.
Provide general customer service.
Provide administrative support to sales, operations, and management teams.
Manage inventory, order, and stock corporate office supplies.
Review and distribute department correspondence and mail.
Assist with or assume responsibility for small corporate office projects.
Maintain vendor accounts.
Assist with planning and executing corporate office events.
Perform other duties as assigned.

Benefits

10 days plus 2 half days of company-paid holidays, in addition to vacation and sick time.
401(k) retirement plan with company match.
Company-paid life insurance.
Wellness resources covering topics such as nutrition, exercise, and emotional health.
DailyPay.
Health Savings Account (HSA).
Flexible Spending Account (FSA).
Employee Assistance Program (EAP).
Pet insurance.
Flexible benefits selection and spending options.