Operational Support Specialist
About The Position
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. Opensity Solutions is currently seeking a dedicated Operational Support Specialist to join our team at our prestigious client's downtown Pittsburgh office. This role is part of a team that provides various administrative support services to our clients and may include digital mail, print/copy/scan, hospitality, shipping and receiving, or other services defined or outlined in Opensity’s service agreement with the client.
Requirements
- High School Diploma or GED
- 1+ years’ work experience in a customer services field
- Ability to communicate using a 2-way radio or similar device for internal department communications
- Be personable, articulate, knowledgeable and professional in presenting oneself when engaging with firm administrator and/or end users in scheduling or providing facility support services
- Ability to multitask with attention to detail
- Strong organizational and problem-solving skills
- Strong customer service and interpersonal skills
- Able to work independently with minimal direct supervision
- Ability to lift or move 40 lbs. or greater
- Ability to grasp, lift or carry items on a standard wheeled cart with a load capacity of 75 lbs.
- Ability to walk, bend, kneel, stand or sit for an extended period
Responsibilities
- Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule (this includes digital mail procedures)
- Copy Services includes accurately producing copy, print, and scan projects per written instructions
- Reception includes answering incoming telephone calls and routing to the appropriate person, and greeting and announcing visitors in a friendly and professional manner
- Hospitality Services includes coordination and upkeep of client conference rooms, common areas, and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies, and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.
- Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
- Facilities Services may include hanging pictures, small office moves, cleaning services, and communication with key client contacts regarding building/equipment concerns.
- Ability to learn records management and reporting tools
Benefits
- may be eligible for an annual bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
