SuccessFactors Recruiting: Opera Department Coordinator (Peabody Opera Department)
About The Position
The Opera Department Coordinator provides administrative support and general office management for the efficient operation of the Peabody Opera Department. The role manages day-to-day department operations and collaborates with Opera Program staff and Peabody administration to schedule rehearsals, performances, and auditions. It also supervises casual staff and student workers and liaises with Concert and Ensemble Operations to coordinate performance and event details. The coordinator organizes and executes Peabody Opera events in coordination with faculty, guest artists, and technical staff. They maintain Opera activity schedules in ArtsVision and publish a weekly rehearsal schedule. As the first point of contact for visiting artists, the coordinator manages inquiries and arrangements related to auditions, teaching, masterclasses, travel, and housing. The position also organizes and manages Opera Department props and costumes. The schedule varies according to departmental needs and includes evening and weekend work.
Requirements
- High school diploma or graduation equivalent.
- Two years of related experience.
- Relevant proficiency in calendar management, electronic office tools, event coordination, financial administration, meeting coordination, office procedures, oral and written communications, organizational skills, and report writing; intermediate proficiency is expected.
Nice To Haves
- Undergraduate degree in a music-related field, or equivalent experience.
- Experience as a stage manager for theatre, music, or dance.
- Intermediate knowledge of managing a stage production.
Responsibilities
- Plan, support, and organize the daily activities of the office, unit, or program.
- Manage team or individual calendars, schedule meetings, and coordinate logistics.
- Prepare meeting materials, provide meeting support, record and draft minutes, and follow up on action items.
- Coordinate general office services, including payroll, purchasing, records control, office moves or renovations, repairs, and maintenance.
- Serve as a liaison or contact for internal and external service providers.
- Identify and resolve administrative problems and issues.
- Analyze office practices, processes, and procedures, and recommend administrative processes to improve efficiency.
- Interpret and communicate operating policies.
- Develop and compile reports and assist with preparing presentations.
- Assist with planning special events and functions, including workshops and conferences.
- Perform non-routine and confidential administrative functions as needed.
- Coordinate work assignments for students and temporary office support as needed.
- Coordinate event preparation, setup, and logistics.
- Assist with basic financial tasks, including expense reports, invoices, and reimbursements.
- Organize, plan, and execute Peabody Opera events in coordination with faculty, guest artists, and technical staff.
- Maintain accurate rehearsal and performance schedules for Opera activities in ArtsVision and publish a weekly department rehearsal schedule.
- Serve as the first point of contact for visiting artists and manage inquiries concerning auditions, teaching, masterclasses, travel, and housing.
- Organize and manage props and costumes for the Opera Department.
- Supervise casual staff and student workers.
- Coordinate with Opera Program staff, Peabody administration, and Concert and Ensemble Operations on rehearsals, performances, auditions, and events.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
