SuccessFactors Recruiting: Administrative Specialist (Peabody Dean's Office)

Johns Hopkins University•Peabody, MA

19h•Remote

About The Position

The Administrative Specialist provides varied administrative support, from standard to complex, to an individual, group, and/or unit. The role requires high-level expertise, independent decision-making, research, initiative, discretion, specialized knowledge, and extensive familiarity with the organization. The specialist leads or assists with ad-hoc and recurring projects and collaborates and coordinates extensively with people within and outside the unit. The position supports the Peabody Dean's Office and performs calendar and meeting coordination, meeting preparation and follow-up, project and event support, office management, financial and travel processing, information compilation and report preparation, policy communication, and administrative problem resolution. The role also maintains knowledge of departmental goals, standards, policies, and procedures.

Requirements

Bachelor's degree.
Four years of progressively responsible administrative experience, including experience with special projects and assignments.
Highly proficient with Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
Advanced proficiency in calendar management, financial administration, interpersonal skills, meeting coordination, office procedures, oral and written communications, and organizational skills.
Intermediate proficiency in report writing.

Responsibilities

Independently manage complex calendars and meeting schedules while adapting to shifting priorities.
Prepare for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
Support staff management and team meetings and follow up on action items.
Anticipate departmental needs by prioritizing incoming work and following up on deadlines, drafts, and reminders to ensure timely resolution.
Lead or significantly contribute to recurring or ad-hoc projects, including supporting or guiding other staff.
Assist with planning and conducting events as needed.
Perform general office management to support efficient operations, including assisting with space issues, room reservations, and technology needs.
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
Locate and compile information and format and produce reports, graphs, tables, records, and other information sources.
Answer questions, provide guidance, and disseminate information.
Interpret and communicate operating policies.
Proactively identify and help resolve administrative problems.
Maintain high-level knowledge of formal and informal department goals, standards, policies, and procedures, including familiarity with other school or division departments.
Perform other duties as assigned.