Onsite Maintenance Repair (Project Coordinator)
Spectra Tech•Adelphi, MD
•Onsite
About The Position
Spectra Tech, LLC is hiring a Facilities Maintenance Repair Project Coordinator to work full-time onsite at Adelphi Laboratory Center in Adelphi, Maryland, on a government project. The role combines facilities maintenance and repair with administrative and program coordination supporting the Army Research Laboratory (ARL) mission. The coordinator responds to and documents maintenance work orders, inspects facilities, performs basic repairs, assists with vendor and occupant needs, and supports renovation and construction projects. The position also tracks program and business-unit information, prepares reports and briefings, coordinates meetings and events, maintains office databases, and provides project status updates to the Contract Program Manager. U.S. citizenship is required to obtain and maintain a U.S. Department of Defense Secret Clearance.
Requirements
- U.S. citizenship is required by contract to obtain and maintain a U.S. Department of Defense Secret Clearance.
- Bachelor's degree and one year of specialized experience, or three years of specialized experience.
- Experience using Microsoft Office Suite, specifically PowerPoint, Excel, Word, and Access.
- Knowledge of and experience with proper English grammar, spelling, capitalization, and punctuation.
- Ability to learn Government acronyms and abbreviations.
- Experience conducting tours, arranging visits, and organizing organization-wide events.
- Ability to learn and use current business management tools and databases such as eARL, GFEBS, ATAAPS, DTS, or successor systems.
- Ability to communicate effectively verbally and in writing with internal and external organizations.
- Ability to interpret and implement SOPs and IOPs.
- Ability to provide on-the-job training to other contractors.
- Ability to frequently lift up to 50 pounds.
- Ability to see details of objects more than a few feet away and distinguish differences in colors, shades, and brightness.
- Ability to grasp, move, or assemble very small objects; make fast, repeated finger, hand, and wrist movements; hold the arm and hand steady or in one position; and grasp, move, or assemble objects using one or both hands.
- Ability to stand or walk for long periods, climb ladders, and bend, kneel, and work in tight or confined spaces.
Responsibilities
- Respond to maintenance work orders promptly and document completed tasks clearly.
- Regularly inspect facilities for safety, appearance, and operational issues.
- Repair drywall, doors, locks, window hardware, flooring, ceiling tiles, and other building components.
- Perform basic electrical tasks, including replacing bulbs.
- Address minor plumbing issues, including unclogging drains, repairing leaks, replacing fixtures, and maintaining restroom hardware.
- Perform painting, patching, touch-ups, and surface preparation.
- Support custodial, grounds, and vendor activities, including escorting contractors and verifying work quality.
- Maintain tools, equipment, and supplies in good working order and follow safe-use and company safety standards.
- Assist with office or tenant-space moves, furniture assembly, and small projects.
- Provide customer service to building occupants and maintain professional communication.
- Establish and maintain procedures for tracking information needed to respond to taskers and information inquiries.
- Prepare responses to taskers and information inquiries from senior-level management.
- Collect, analyze, and summarize technical and programmatic information from multiple sources in support of ARL's mission.
- Coordinate and organize meetings, workshops, tours, and special events, including setting up displays related to laboratories and experimental facilities.
- Monitor technical programs by maintaining and modifying schedules, tracking milestones and deliverables, analyzing staffing requirements, tracking and projecting budget data, and preparing modeling and simulation and/or systems engineering plans.
- Develop and recommend procedures and systems for tracking administrative requirements and continually improving efficiency and performance.
- Analyze technical and non-technical aspects of business units and recommend metrics for tracking.
- Track, review, and analyze work-unit performance against established metrics.
- Track and monitor business-unit or program requirements related to safety, security, environment, and other administrative areas.
- Create, customize, prepare, and maintain presentations, briefing charts, and technical and nontechnical documents using computer software and other presentation materials.
- Prepare documentation from draft through final form.
- Support organizational meetings and special events, coordinating attendance, amenities, and accommodations.
- Plan and schedule conferences, tours, working lunches, symposiums, and meetings.
- Schedule meeting rooms, coordinate lunch requests, notify attendees, and coordinate video teleconferences.
- Handle conference and other special requirements, such as parking reservations, directional signs, registration desks, name plates, and table tents, and follow through on related activities.
- Establish and maintain office databases, including calendars and office information such as phone numbers, locations, and addresses.
- Operate various office equipment.
- Provide on-the-job training to other contractor personnel.
- Participate in projects from inception to completion and provide status updates on projects associated with ARL buildings and facilities.
- Support multiple renovation and construction-work projects.
- Complete weekly project status reports and provide them to the Contract Program Manager.
