Maintenance, Repair and Operations Coordinator

Tolmar•Fort Collins, CO

9d•$26 - $27•Hybrid

About The Position

The MRO (Maintenance, Repair and Operations) Coordinator supports Maintenance and Engineering by maintaining accurate inventory, processing purchases, coordinating suppliers, and ensuring parts, consumables, and equipment are available when needed. This position supports material availability and responsible inventory levels while maintaining the MRO storage areas as a secure, organized and controlled environment.

Requirements

Working knowledge of purchasing, receiving, inventory control, stockroom operations, and supplier coordination.
Strong attention to detail and commitment to accurate records and transactions.
Ability to prioritize urgent material requirements while managing routine replenishment and other job responsibilities.
Ability to work independently, manage competing priorities, and collaborate effectively across departments.
Ability to follow established procedures, maintain accurate documentation, and perform assigned responsibilities in a regulated manufacturing environment.
Strong written and verbal communication skills.
Strong computer skills including MS Office applications.
High School diploma or equivalent required.
At least one year of experience in an industrial, manufacturing, warehouse, purchasing, or inventory-control environment required.

Nice To Haves

Experience supporting industrial maintenance, MRO purchasing, inventory control, warehousing, or a regulated manufacturing environment preferred.

Responsibilities

Process requisitions and purchase orders for materials, goods, and services required by Maintenance and Engineering, including purchases supporting capital projects.
Order parts and supplies for urgent repairs, preventive maintenance, corrective maintenance, and planned work.
Obtain and evaluate supplier quotes; coordinate pricing, lead times, availability, and delivery expectations.
Coordinate with vendors and Tolmar Legal to facilitate the routing, completion, tracking, and maintenance of supplier agreements and supporting documentation, including Master Service Agreements (MSAs) and Statements of Work (SOWs).
Partner with Purchasing to ensure the accuracy of MRP-generated purchase orders and resolve questions or discrepancies related to pending orders.
Coordinate with Warehouse and Receiving to resolve receiving and invoicing issues related to MRO parts and materials.
Track open orders, expedite critical items, verify receipts against purchase orders, and resolve quantity, pricing, specification, or delivery discrepancies.
Create, update, and retire inventory records, including MRO part numbers, descriptions, approved stocking parameters, and storage locations.
Maintain clean, orderly, and secure MRO storage areas so parts, consumables, and equipment are accurately labeled, properly stored, and readily accessible in accordance with established requirements.
Monitor material availability and communicate shortages, backorders, substitutions, or delivery risks to affected stakeholders.
Support Purchasing and Strategic Sourcing in negotiating supplier pricing, lead times, and delivery terms.
Perform scheduled cycle counts, investigate inventory discrepancies, and complete required adjustments to maintain inventory accuracy.
Develop and maintain effective working relationships with internal stakeholders, suppliers, contractors, and service providers.
Identify and support improvements to purchasing, inventory accuracy, stockroom organization, and material flow.
Perform other duties as assigned.