Onsite Compliance Specialist

Element Fleet Management • San Francisco, CA

10d • $70,000 - $90,000 • Onsite

About The Position

The Compliance Specialist supports a vehicle deployment program by managing documentation, registration, permit, inventory, and shipment workflows to help keep deployments ready. The role works onsite with internal teams, client stakeholders, agencies, and vendors to identify potential delays, resolve discrepancies, maintain audit-ready records, and reduce compliance risk. It is an individual-contributor position with operational influence, requiring sound judgment, attention to detail, and proactive communication.

Requirements

• 3–5 years of experience in compliance operations, fleet or vehicle registration, program coordination, regulated operations, or client-facing operational support.
• Experience coordinating with internal and external stakeholders in a high-visibility client environment.
• Ability to manage high-volume work, competing deadlines, sensitive documents, and operational risks with accuracy and discretion.
• Understanding of compliance documentation, registration processes, data integrity controls, and audit-ready record management.
• Clear communication skills and ability to identify discrepancies and root causes, and follow through on issues and corrective actions.
• Proficiency with Microsoft Office, tracking tools, shared work management systems, and compliance data platforms.
• Ability to work onsite at the San Francisco location five days per week.
• Must be legally authorized to work in the country where the position is based; the employer does not provide sponsorship or support for work authorization.

Nice To Haves

• Bachelor’s degree; an equivalent combination of education and relevant experience will be considered.
• Experience in automotive or fleet management, title and registration, motor vehicle agencies, mobility, logistics, or autonomous vehicle programs.
• Experience with audit-ready reporting, issue logs, and action trackers.

Responsibilities

• Manage intake, validation, scanning, secure storage, and chain-of-custody controls for vehicle titles, manufacturer’s statements of origin, registrations, permits, insurance, and related documents.
• Maintain accurate compliance records and tracking data, investigate discrepancies, and escalate risks with recommendations to prevent delays and rework.
• Coordinate registrations, renewals, transfers, and permits across applicable jurisdictions; check documentation packages and resolve missing or inaccurate requirements.
• Prepare and quality-check vehicle-specific compliance packets, confirming required registration, insurance, permits, and other documents are ready for deployment.
• Coordinate packet packaging, labelling, shipping, and tracking, and resolve exceptions affecting onsite or downstream operations.
• Receive, reconcile, safeguard, and track licence plates, permits, and compliance inventory, maintaining records for reporting and audit readiness.
• Communicate status updates, blockers, action items, and resolution plans with client contacts, internal partners, agencies, and vendors.
• Identify opportunities to improve accuracy and turnaround time.

Benefits

• Comprehensive health and welfare benefits, including health insurance.
• Tuition reimbursement.
• Retirement savings plans.
• Annual incentive programs, which may include bonuses, commissions, or other incentive compensation, as applicable.
• Paid time-off programs, including vacation, sick leave, and holidays.
• Additional benefits and amenities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed