On Call Professional - Executive Assistant

KeyBank•Dallas, TX

10d•$25 - $38•Onsite

About The Position

KeyBank Real Estate Capital, part of KeyBank, is seeking an On Call Professional - Executive Assistant to provide administrative support to three to four Senior Vice Presidents and other senior leaders in its Dallas office. The role performs a wide range of administrative and clerical duties, anticipates business needs and priorities, and supports leadership and office operations. Responsibilities include calendar management, correspondence, expense reporting, travel arrangements, meeting coordination, and support for operational activities, special projects, and on-site events. The position requires professionalism, attention to detail, discretion, and high-quality work in a fast-paced environment. This on-call position is based at the Preston Commons office at 8117 Preston Road, Suite 400, Dallas, Texas 75225. It is an on-site role and is not eligible for hybrid, remote, or virtual work. The position is expected to work approximately 30 hours per week; scheduled hours may vary according to business needs and may include partial workdays. Candidates should be comfortable commuting to the office for all scheduled work. The position is eligible for a base hourly rate of $25.00 to $38.46. Placement within the range may depend on factors including skills, experience, and geographic location. Compensation also includes incentive compensation, which may include production, commission, and/or discretionary incentives. The posting refers to a benefits list for which the position is eligible but does not specify the benefits.

Requirements

Two to three years of professional administrative, business support, coordinator, or related experience.
Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, and Microsoft Copilot, with the ability to use technology and AI tools to improve productivity and efficiency.
Excellent written and verbal communication skills.
Strong organizational, multitasking, and time-management skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Professionalism, discretion, and attention to detail.
Ability to interact effectively with leaders and employees at all organizational levels.
Strong problem-solving skills and ability to work independently.
Reliable, proactive, self-motivated, and eager to learn.
Ability to exercise sound judgment and maintain confidentiality.
Comfort commuting to the Preston Commons office for scheduled work.

Nice To Haves

Bachelor's degree preferred.
Experience supporting multiple senior-level leaders preferred.

Responsibilities

Provide professional administrative support to three to four Senior Vice Presidents and other senior leaders as business needs arise.
Manage multiple calendars, schedule internal and external meetings, and resolve scheduling conflicts.
Coordinate domestic travel, including multi-segment itineraries and last-minute changes.
Prepare and process expense reports and reimbursement requests.
Coordinate meetings, conference calls, video conferences, and related logistics; greet on-site visitors to the Dallas office.
Prepare presentations, reports, correspondence, and other business materials.
Interact professionally with senior leaders, clients, vendors, and internal partners.
Serve as a liaison between leadership and internal and external stakeholders, facilitating communication and information flow.
Support onboarding and offboarding, including system access requests, timecards, purchasing, and other administrative processes.
Handle confidential information and documents with discretion.
Collect, compile, and organize data for reports, presentations, and other business needs.
Assist with office operations and administrative processes to support team efficiency.
Conduct research and assist in resolving routine business and operational issues.
Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
Collaborate with other Executive Assistants and administrative partners, share best practices, and provide backup executive coverage as needed.
Assist with special projects, on-site events, and department initiatives.
Perform other assigned duties; responsibilities may change based on business needs.