On Call Professional - Executive Assistant

KeyBank•Dallas, TX

9d•Onsite

About The Position

KeyBank Real Estate Capital, part of KeyBank, is seeking an On Call Professional - Executive Assistant to provide administrative support to three to four Senior Vice Presidents and other senior leaders in its Dallas office as business needs arise. The role performs a range of administrative and clerical duties while anticipating leaders’ business needs and priorities. Responsibilities include calendar and correspondence management, expense reporting, travel arrangements, meeting coordination, and support for operational activities and special projects. The position is based at the Preston Commons office at 8117 Preston Road, Suite 400, Dallas, Texas. It is on-site and not eligible for hybrid, remote, or virtual work. The schedule is expected to be approximately 30 hours per week; scheduled hours may vary according to business needs and may include partial workdays. Candidates should be comfortable commuting to the office for all scheduled work. The role requires professionalism, discretion, accuracy, strong communication and organizational skills, and the ability to manage competing priorities in a fast-paced environment. It also involves collaborating with other Executive Assistants and administrative partners to provide consistent support and backup coverage. The position offers a base hourly rate of $25.00–$38.46, with placement dependent on factors such as skills, experience, and geographic location. Incentive compensation may also be available. The posting refers applicants to a separate benefits list but does not specify individual benefits.

Requirements

Two to three years of professional administrative, business support, coordinator, or related experience.
Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Copilot, including the ability to use technology and AI tools to improve productivity and efficiency.
Excellent written and verbal communication skills.
Strong organizational, multitasking, and time-management skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Professionalism, discretion, and attention to detail.
Ability to interact effectively with leaders and employees at all levels of the organization.
Strong problem-solving skills and ability to work independently.
Reliable, proactive, self-motivated, and eager to learn.
Ability to exercise sound judgment and maintain confidentiality.
Ability to commute to the Preston Commons office for all scheduled work.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting multiple senior-level leaders preferred.

Responsibilities

Provide administrative support to three to four Senior Vice Presidents and other senior leaders as business needs arise.
Manage multiple calendars, schedule internal and external meetings, and resolve scheduling conflicts.
Coordinate domestic travel, including multi-segment itineraries and last-minute changes.
Prepare and process expense reports and reimbursement requests.
Coordinate meetings, conference calls, video conferences, and meeting logistics; greet on-site visitors.
Prepare presentations, reports, correspondence, and other business materials.
Interact professionally with senior leaders, clients, vendors, and internal partners.
Liaise between leadership and internal or external stakeholders to facilitate communication and information flow.
Support onboarding and offboarding, including system access requests, timecards, purchasing, and other administrative processes.
Handle confidential information and documents with discretion.
Collect, compile, and organize data for reports, presentations, and other business needs.
Assist with office operations and administrative processes to support team efficiency.
Conduct research and help resolve routine business and operational issues.
Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
Collaborate with Executive Assistants and administrative partners to ensure consistent support, share best practices, and provide executive backup coverage as needed.
Assist with special projects, on-site events, and department initiatives.
Perform other duties as assigned; responsibilities may change based on business needs.