Office & Workplace Manager

Zip Security • New York, NY

3d • Onsite

About The Position

Zip Security is seeking an Office Manager to create a welcoming and functional environment in their new NYC office. This role involves managing daily operations, ensuring the space is organized and stocked, coordinating vendors, meals, events, and new-hire setups. The ideal candidate will be hands-on, detail-oriented, and passionate about creating a positive workplace experience. This is an opportunity to contribute to a growing company and shape its culture.

Requirements

• Experience independently owning day-to-day office operations in a fast-paced environment; startup experience
• Highly organized, dependable, and detail-oriented, with a proactive instinct for noticing what needs to get done and taking care of it.
• A hospitality-minded approach and genuine excitement about creating a great in-office experience for employees, new hires, and visitors.
• Strong written and verbal communication skills and the judgment to work effectively with teammates, vendors, building management, and guests.
• Comfort juggling multiple priorities, solving practical problems, and following through without a lot of oversight.
• Excitement about being hands-on and regularly present in our NYC office to help the team and workplace run.

Nice To Haves

• 2-4 years of experience in office management, workplace operations, office coordination, or a similar role.

Responsibilities

• Own the day-to-day operations and overall experience of our NYC office, making sure the space is organized, welcoming, and ready for the team each day.
• Keep the office fully stocked and running smoothly, from snacks, coffee, and supplies to deliveries, facilities requests, and everyday workplace needs.
• Manage office vendors and building relationships, coordinating maintenance, services, and other workplace logistics.
• Create a smooth first-day experience for new hires by coordinating desk setup, supplies, badges, and other in-office onboarding needs.
• Coordinate team meals, meetings, celebrations, and company events, and serve as a friendly point of contact for employees and visitors.
• Build simple, repeatable office processes that help the workplace scale smoothly as the team grow.

Benefits

• Competitive compensation
• Comprehensive health benefits starting on day one
• 401(k) plan
• Monthly wellness benefits
• Comprehensive family-building, fertility, and hormonal health benefits
• High ownership, autonomy, and the opportunity to shape a rapidly growing company
• Fully stocked office with endless snacks, coffee, and tea, plus Zip swag and team outings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed