Office Specialist - Fleet Services

City of Topeka • Topeka, KS

5d

About The Position

The City of Topeka’s Fleet Services division is seeking an organized, detail-oriented, and motivated Office Specialist. The position supports the fleet services team with daily administrative tasks, including asset management, data entry, record management, and reporting. It also handles the City’s loaner vehicle process and the sale of City-owned vehicles and equipment.

Requirements

• High school diploma or equivalent.
• Two years of clerical experience.
• Valid Kansas driver’s license and ability to meet the City’s insurability requirements.
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Ability to work independently.
• Ability to analyze complex problems and make sound decisions.
• Customer focus and excellent interpersonal and communication skills.

Nice To Haves

• Associate’s degree in office management, office technology, or a related field.
• One year of supervisory, office management, or accounting experience.

Responsibilities

• Process new and retired assets, including tags, titles, registrations, and renewals.
• Manage sales of City-owned vehicles and equipment, including photographing and listing items and arranging pickup.
• Create, maintain, and manage databases for research and reporting.
• Manage the City’s loaner vehicle process, including scheduling, fueling, cleaning, and maintenance.

Benefits

• Health, dental, and prescription insurance.
• Kansas Public Employee Retirement System.
• Paid vacation and sick leave.
• Paid life and long-term disability insurance.
• Deferred compensation savings plan.
• Short-term disability insurance.
• Tuition reimbursement.
• Free full-service health and wellness clinic.
• Free onsite fitness facility.
• Employee assistance program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED