Office Specialist II - AP&P PSI Unit

State of Utah•Ogden, UT

13d•Onsite

About The Position

The Office Specialist II provides clerical support to Utah’s Adult Probation & Parole (AP&P) PSI Unit, helping prepare presentence and post-sentence reports for Utah courts and the Utah Board of Pardons and Parole. The position involves data entry and retrieval, collecting information from allied agencies, monitoring court cases, and sending reports to courts. Presentence investigations evaluate a defendant’s risk level, criminal history, and personal background, and may include victim impact statements and an actuarial risk assessment. This is a non-law-enforcement position. Initial training takes place at a designated office location. There are two current openings, in Ogden and Salt Lake City, and a hiring list may be maintained for future openings statewide. The listed location is 2540 Washington Blvd, Ogden, Utah. A comprehensive background investigation, which may include a polygraph, and a drug test may be required.

Requirements

At least one year of experience in a professional office environment.
Strong verbal and written communication skills.
Strong organizational skills.
Proficiency in computer programs.
Ability to work independently with little supervision.
Resourcefulness, a proactive approach, and a professional attitude.
Complete all application questions, complete a resume, and submit the application to be considered.

Nice To Haves

Working experience in a law enforcement agency.
Additional related skills and requirements may be considered as preferences by hiring officials.

Responsibilities

Provide clerical support for the Division of Adult Probation & Parole.
Enter and retrieve data from agency databases, including Court X-change, O-Track, and UDOCA.
Answer phones and emails, collect information, and prepare legal documents.
Order police reports and files from archives, submit records to archives, and manage archival records.
Review data, records, and files for detail and accuracy.
Provide authorized agencies with information and give basic, accurate information by telephone and email.
Maintain confidentiality and discretion.
Run rap sheets.
Prepare and generate official documents.
Order County Attorney and police reports.
Perform other duties as assigned.