AP Specialist II- Utilities

Upperline Health • Nashville, TN

3d • Hybrid

About The Position

Upperline Health is seeking an Accounts Payable Specialist II to compile and maintain accounts payable records. The role ensures timely, accurate payments and expense control by processing payments, verifying invoices, and reconciling accounts in accordance with established policies and procedures. The specialist will manage utility payments across company locations, support vendor onboarding and record maintenance, respond to vendor inquiries, and maintain organized documentation for audit and compliance needs. The position calls for a self-starter with strong problem-solving skills, exceptional attention to detail, and the ability to adapt in a fast-changing growth environment. The role is full-time and hybrid, with three preset days per week in the Nashville headquarters; Tuesday and Friday are eligible for remote work. Upperline notes potential future career growth as the company expands.

Requirements

• Three or more years of accounts payable experience preferred, ideally in a fast-paced, multi-entity organization.
• Prior exposure to vendor onboarding and management, and utility billing.
• Self-starter with problem-solving, decision-making, and analytical skills, able to work amid organizational change and shifting priorities.
• Strong customer service orientation and communication skills, with the ability to build rapport with vendors and internal stakeholders.
• Exceptional attention to detail, accuracy, and confidentiality when handling sensitive vendor information.
• Effective verbal, listening, and written communication skills.
• Strong organizational and time-management skills, with the ability to prioritize and manage accounts payable across multiple entities.
• Sense of urgency and ability to meet deadlines.
• Proficiency in Microsoft Office.

Nice To Haves

• Experience or exposure to accounting system conversions, vendor migrations, or multi-entity accounting environments during mergers or acquisitions.
• Experience with Sage Intacct and/or Tipalti.
• Comfort working with data across multiple accounting systems during consolidations.

Responsibilities

• Process and manage timely payments for utility accounts across company locations, ensuring accuracy and avoiding late fees or service disruptions.
• Maintain a utility tracker and provide account updates to stakeholders as requested.
• Set up new vendors in the Accounts Payable system, reviewing W-9s, banking information, and compliance documentation.
• Maintain and update the vendor master file, verifying information and eliminating duplicate or outdated records.
• Respond to vendor and utility provider inquiries and resolve billing issues while maintaining strong working relationships.
• Review and approve invoices, ensuring accurate GL coding, appropriate documentation, and adherence to payment terms.
• Complete administrative tasks to organize payable files and support audit and compliance needs.
• Protect confidential vendor and payment information.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed