Office Specialist II - AP&P Salt Lake

State of Utah • Salt Lake City, UT

9d • Onsite

About The Position

The Office Specialist II position is a full-time role located in Salt Lake City, Utah. This position involves providing clerical support and customer service to the public and authorized agencies. The role requires maintaining confidentiality, managing data, preparing documents, and assisting with various office duties. The Utah Department of Corrections, the hiring agency, is committed to public safety and offender rehabilitation.

Requirements

• At least 1-year of experience working in a professional office environment.
• Strong verbal and written communication skills.
• Ability to manage own time.
• Ability to handle numerous interruptions and changing deadlines while remaining on track to complete tasks.
• Highly organized self-starter, with the ability to prioritize and complete multiple tasks and deadlines for numerous people.
• Works independently with little or no supervision.
• Exceptional communication and interpersonal skills.
• Proficiency in computer programs.
• Hands-on experience with office equipment.
• Professional attitude and appearance.
• Ability to maintain confidentiality.
• Ability to be resourceful and proactive when issues arise.
• Ability to work with different groups of people.
• Excellent organizational skills.
• Customer service attitude.
• Able to work in a high stress environment.

Nice To Haves

• Work experience in a law enforcement agency.

Responsibilities

• Assist and greet the public using customer skills.
• Perform a variety of clerical support duties.
• Enter and retrieve data from agency databases (Court X-change, O-Track, UDOCA).
• Review data, records, and files for detail and accuracy.
• Provide authorized agencies with information.
• Provide basic and accurate information in-person and via email.
• Maintain a high level of confidentiality and discretion.
• Run rap sheets.
• Prepare and generate Probation and Parole documents.
• Verify conditions of probation and parole.
• Open, maintain, and update investigation files and other records.
• Order County Attorney and Police reports.
• Order files from Archives.
• Assist with SONAR / CAOR Registry.
• Upload files into UDOCA.
• Assist with front desk duties as assigned (per rotation).
• Perform other duties as assigned.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed