JJYS Office Specialist I-Salt Lake City

State of Utah Office of the Governor • South Salt Lake, UT

2d • Onsite

About The Position

The Office Specialist I provides administrative and basic accounting support for the Utah Division of Juvenile Justice and Youth Services in an in-office role in Salt Lake City. The position supports families, youth, staff, and community partners, and involves work across approximately 10 programs and office functions. The employee will be trained in these areas, which include purchasing from state contracts, bank deposits, multi-line phones, invoices and billing, inventory control, background checks, incident reports, office equipment, and interview setup.

The role is part-time indefinitely and is not eligible for benefits. The listed salary is $15.00. A background check is required. Applicants should apply by November 16, 2026; the posting may close earlier if a sufficient applicant pool is received after the minimum advertising period.

Requirements

• At least one year of work-related experience performing office support or basic accounting functions.
• Excellent communication and customer service skills.
• Attention to detail when reviewing documents and entering data.
• Organization and ability to multitask.
• Ability to work independently and use sound judgment.
• Professional, responsible, and friendly approach, and ability to work in a Juvenile Justice setting.
• General knowledge of office equipment.
• Valid Utah driver's license.

Nice To Haves

• Advanced office skills or comprehensive knowledge of rules, regulations, and policies within Juvenile Justice and Youth Services may be preferred.
• Candidates who are 19 or older may be preferred.
• Candidates with a Utah driver's license may be preferred.

Responsibilities

• Prepare and issue purchase authorizations and submit invoices for payment.
• Perform basic accounting tasks, including tracking and accuracy checks of accounts payable and receivable.
• Answer and direct incoming phone calls and emails.
• Provide customer service to clients, families, and community partners who visit the office.
• Attend meetings and take minutes.
• Perform data entry.
• Use Google Calendar to track, schedule, and coordinate meetings, appointments, and other office activities.
• Provide administrative support and work with families and youth.
• Maintain supply inventory and assist with purchasing supplies.
• Perform general office cleaning.
• Maintain schedules.
• Prepare and process documents.
• Maintain files and record-keeping systems.
• Communicate clearly and concisely in writing, read and understand written information, speak and listen effectively, and understand verbally presented information.
• Receive training in purchasing from state contracts, bank deposits, incoming and outgoing multi-line phone operations, assisting families and youth with their needs, invoices and billing, inventory control, fingerprinting and background checks for staff and youth placements, incident reports, office equipment, and interview setup.

Benefits

• The position is not eligible for benefits.
• The posting describes potential advantages including job stability, career growth, meaningful work, and a supportive work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed